• Job Description

  Req#: 5109243

  School Bookkeeper

  Under the supervision of the school principal, the School Bookkeeper will perform duties associated with the effective financial operation of the school for the school activity fund, as well as school materials and instructional accounts. This position requires a high degree of accuracy, accountability and confidentiality. Work is reviewed periodically for accuracy and compliance with division policy as well as federal and state law. The school bookkeeper will also work closely with the Director of Finance to meet division directives.

  MINIMUM QUALIFICATIONS

  High school diploma or equivalent; office management experience to include one year of fiscal management, AR/AP or bookkeeping experience. Valid Virginia drivers’ license required; communicating effectively both verbally and in writing with school administrators, central office personnel, internal and external auditors, etc.; knowledge of record keeping methods and bookkeeping methods; skilled in use of PC and proficient with various word processing, spreadsheet and database software programs; effective verbal and written communication skills; excellent organization and time management skills; and ability to work independently with minimal supervision.

  PREFERRED QUALIFICATIONS

  College degree in Finance, Accounting or related area; public school experience as a bookkeeper or fiscal technician; experience with budget development and management procedures; and considerable accounts receivables and accounts payable experience

  TERMS OF EMPLOYMENT

  Immediate Supervision: Principal – Acquinton Elementary School

  Contract: 12 months

  ESSENTIAL JOB DUTIES

  1. Maintaining of all school financial records, including generalized and specialized files
  2. Maintaining established fiscal and internal control procedures related to managing school activity funds
  3. Communicating with Principal on internal/fiscal controls for school activity accounts
  4. Preparing and submitting timely monthly financial reports for the school activity fund
  5. Ensuring established procedures are followed including securing on site funds, preparing deposit slips and transporting all receipted funds to the bank within established timeframes
  6. Preparing monthly bank reconciliations
  7. Maintaining and monitoring office petty cash fund
  8. Administrator of the ESS substitute program for teachers
  9. Assists with monitoring and validating time accounting/leave for school staff
  10. Processing requisitions and verifying invoices for prompt payment
  11. Complying with sales tax collection and remittance procedures
  12. Preparing checks for disbursement based on approved voucher
  13. Monitoring student obligation records and other amounts due to the school
  14. Assist Principal with managing school budget by performing reconciliations, preparing and submitting invoices to the Central Office for payment
  15. Administering School Activity Funds, including maintaining required documentation and preparing and submitting required reports
  16. Providing timely and accurate responses to inquiries from vendors, parents, staff and/or others
  17. Provide information and assistance to internal and external auditors upon request
  18. Assist with the front office management on a daily basis: greeting stakeholders, answering the phone, etc.
  19. Perform other duties as assigned by Principal or Assistant Principal

  OTHER JOB REQUIREMENTS

  The selected candidate must also abide by state statutes, school board policies and regulations; attend meetings and performs additional duties as assigned by the School Principal and/or Director of Finance; take all necessary and reasonable precautions to protect students, equipment, materials, and facilities; maintain accurate, complete and correct records as required by law, district policy and administrative regulations.

  This job posting in no way states or implies that these are the only duties that will be performed by the incumbent of this position.

  
  APPLICATIONS: Applications may be completed online at King William County Public Schools www.kwcps.k12.va.us. All candidates must submit an application. Individuals who do not meet the minimum qualifications of the position or who fail to submit all requested information by the deadline date will not be considered. Applications will remain active for one year.

  For Additional Information Contact:

  Mrs. Tina Rudd, Director of Human Resources
  King William County Public Schools
  P. O. Box 185; King William, VA 23086
  Office: (804) 769-3434
  Fax: (804) 769-8524
  Email:trudd@kwcps.k12.va.us

  King William County Public Schools does not unlawfully discriminate on the basis of race, color, gender, national origin, age, sex, disability, or other basis prohibited by federal and state law relating to discrimination in its employment practices or educational programs and activities, as required by Title VI, Title IX and Section 504.

• About the company

  The King William County School Division provides instruction in a challenging atmosphere to meet the educational needs of all students.

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