• Job Description

  Req#: 584
  Position Type:
  School / System Support Staff/ School Student Information Clerk
  
  
  Date Posted:
  '); ' 11/1/2024
  
  
  Location:
  Calhoun Middle School
  
  
  Date Available:
  07/21/2025
  
  
  Closing Date:
  04/01/2025
  
  
  Manages the student information system (PANDA) and reporting of student data for local, state and federal requirements. Corrects Student Record and FTE information for their district at school level.
  Provides services by entering and verifying data and obtaining management reports.
  Prepares customized reports for system and school needs.
  Maintains accurate and up-to-date data in the student information system according to state and local criteria; ie. Grade reports, class schedules, student schedules, and staff/student information.
  Attends conferences/trainings to develop and maintain knowledge of their student information system.
  Demonstrates initiative and assumes responsibility for all aspects of job; performs routine duties and tasks with little or no direct supervision.
  Maintains confidentiality of sensitive information and material.
  General knowledge of computers, computer commands, peripherals, and various operating systems.
  Ability to work with a high degree of accuracy.
  Knowledge of FTE Reporting guidelines; attendance regulations; testing and student assessment information.
  Assists in the registration and withdrawal process of students.
  FTE Data Importer: Runs verification reports, corrects data
  Conducts student information system data training for teachers; ie, setting up gradebook, entering assignments, posting grades, roster verifications.
  Collects, organizes and files paperwork submitted to the principal, as needed: survey checklist, notices
  Assists with data collections and entry for CCRPI, FTE, student record, etc.
  Enters and maintains employee information in the student information system.
  Considerable knowledge of data management, policies and procedures.
  Ability to exercise independent judgment in correcting data errors or omissions.
  Ability to communicate with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies. (Oral and written communication skills)
  Ability to work with student schedules on a short timeline.
  Creates and prints data and reports as related to duties and responsibilities: attendance, grade, discipline, counseling and scheduling reports as needed; ie. Prints, exports and imports grades to verify completion, report cards, progress reports and transcripts for teachers, parents and/or students, monthly enrollment reports for the school nurse.
  Selects data from varied sources, and summarizes and analyzes information for standard reports to school level administrators.
  Assists with the development, implementation and revision of reports, forms, materials and procedures as related to job responsibilities.
  Establishes procedures and timelines for inputting data, scheduling, reporting end-of year maintenance, calendar functions, system backups and other activities as needed.
  Completes and submits payroll information for all staff members each month to the Central Office.
  Performs all other duties and responsibilities as assigned by the supervisor.
  Ability to be regularly, predictably, and reliably at work.
  School Payroll/Student Information Clerk (7-8)
  
  Division / Department: Calhoun Middle School	Evaluation Instrument: Classified
  Pay: Salary Schedule	Pay Type: Salary, Non-Exempt	Retirement: TRS
  Contract Work Year: 12 Months	Reports to: Principal
  MINIMUM QUALIFICATIONS:
  Education: High school diploma or equivalent. Support Personnel Certification with GaPSC.
  Proficiency Skills: Written and oral communication skills, organizational skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proofreading skills, word processing, database, and spreadsheets.
  Experience: 2 years of progressively responsible office clerical experience.
  GOAL: This position oversees the computerized student information system and works closely with each school staff and school administrative team to ensure that student data is imported properly. This position performs a variety of technical and computer support functions to ensure accurate data reporting in payroll and the student information system.
  REPRESENTATIVE DUTIES & RESPONSIBILITIES:
  • Manages the student information system (PANDA) and reporting of student data for local, state and federal requirements. Corrects Student Record and FTE information for their district at school level.

  • Provides services by entering and verifying data and obtaining management reports.

  • Prepares customized reports for system and school needs.

  • Maintains accurate and up-to-date data in the student information system according to state and local criteria; ie. Grade reports, class schedules, student schedules, and staff/student information.

  • Attends conferences/trainings to develop and maintain knowledge of their student information system.

  • Demonstrates initiative and assumes responsibility for all aspects of job; performs routine duties and tasks with little or no direct supervision.

  • Maintains confidentiality of sensitive information and material.

  • General knowledge of computers, computer commands, peripherals, and various operating systems.

  • Ability to work with a high degree of accuracy.

  • Knowledge of FTE Reporting guidelines; attendance regulations; testing and student assessment information.

  • Assists in the registration and withdrawal process of students.

  • FTE Data Importer: Runs verification reports, corrects data

  • Conducts student information system data training for teachers; ie, setting up gradebook, entering assignments, posting grades, roster verifications.

  • Collects, organizes and files paperwork submitted to the principal, as needed: survey checklist, notices

  • Assists with data collections and entry for CCRPI, FTE, student record, etc.

  • Enters and maintains employee information in the student information system.

  • Considerable knowledge of data management, policies and procedures.

  • Ability to exercise independent judgment in correcting data errors or omissions.

  • Ability to communicate with school personnel, parents, students, and central office staff while complying with the confidentiality requirements in local, state, and federal policies. (Oral and written communication skills)

  • Ability to work with student schedules on a short timeline.

  • Creates and prints data and reports as related to duties and responsibilities: attendance, grade, discipline, counseling and scheduling reports as needed; ie. Prints, exports and imports grades to verify completion, report cards, progress reports and transcripts for teachers, parents and/or students, monthly enrollment reports for the school nurse.

  • Selects data from varied sources, and summarizes and analyzes information for standard reports to school level administrators.

  • Assists with the development, implementation and revision of reports, forms, materials and procedures as related to job responsibilities.

  • Establishes procedures and timelines for inputting data, scheduling, reporting end-of year maintenance, calendar functions, system backups and other activities as needed.

  • Completes and submits payroll information for all staff members each month to the Central Office.

  • Performs all other duties and responsibilities as assigned by the supervisor.

  • Ability to be regularly, predictably, and reliably at work.
  ESSENTIAL DUTIES:
  Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employee (supervisor to assign additional tasks or otherwise to modify duties to be performed - even if seemingly unrelated to the basic job. Every employee has a duty to perform assigned tasks. It should also be noted that the order of duties/responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance relative to each other. Employee is physically capable of lifting 50 pounds.
  MINIMUM REQUIREMENTS:
  In filling a vacant position, preferred or required credentials regarding education, training, experience, and other bona fide occupational qualifications may be established. The credentials shown in this job description may be interpreted only as the minimum qualifications and criteria may be utilized as needed in the selection process.
  
  
  
  

• About the company

  The Calhoun City School District is a public school district in Gordon County, Georgia, United States, based in Calhoun.

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