RESPONSIBILITIES

Essential Functions

• Maintain and update asset management databases and software to track IT equipment, including computers, servers, networking devices, and peripherals
• Assign property control numbers to new IT items upon receipt and maintain records of such assignments
• Conduct periodic audits and physical inventories of IT assets, reconciling records with actual items to ensure accountability
• Tag and label IT equipment for tracking and identification purposes.
• Record and process location changes, transfers, and disposals of IT assets.
• Coordinate the receipt, distribution, and replacement of IT equipment to various departments or locations.
• Prepare and compile regular reports on IT asset status, usage, and incidents for management review
• Respond to incidents involving damage or loss of IT property, compile reports, and assist with insurance claims processing when necessary
• Maintain records of leased or rented IT equipment and verify related invoices.
• Collaborate with accounting and other departments to ensure accurate asset records and support audits.
• Ensure compliance with organizational policies and relevant regulations regarding IT asset management and data security

Supervisory Responsibilities:

Level of Supervision: None

Travel Required: No

QUALIFICATIONS

Required Education

• Coursework or certification in accounting, computers, or a related field is preferred
• Postsecondary coursework or an associate’s degree Postsecondary coursework or an associate’s degree may be advantageous for some positions is preferred

Required Experience

• Experience with Microsoft Office Suite (Excel, Word) and asset management software is desirable
• Proficiency in data entry and database management, preferably with asset management or inventory control software
• Strong organizational skills and attention to detail.
• Basic knowledge of IT hardware, software, and related terminology.
• Ability to plan, organize, and coordinate multiple tasks efficiently.
• Good communication skills for collaborating with colleagues and vendors.
• Ability to work independently under general supervision.

Physical Requirements

This position has the following special requirements:

• Ability to lift, carry, push, or pull objects typically up to 10–35 pounds, such as computers, monitors, and related equipment. Occasional lifting of heavier items may be required depending on the equipment
• Bending, kneeling, reaching to store/retrieve supplies, repair equipment.
• Sight, reading, wrist movements, feeling to operate computer terminal, repair computer equipment, handling documents.
• Talking, hearing to instruct employees, communicating with service providers in person and over the telephone.
• Ability to work in a confined area or restricted workspace for short periods.
• Occasional climbing of stairs or ladders is necessary.

Eligibility Qualifications

• Must be authorized to work in the United States.

WORK ENVIRONMENT

Environmental Factors

• Duties are normally performed in an office environment, but may occasionally require work in server rooms, wiring closets, or other areas where exposure to moderate noise or electrical equipment and sometimes confined spaces is possible.
• The job can be fast-paced and may require handling multiple tasks or responding to urgent technical issues as they arise
• Regular, predictable attendance is required

Expected Hours of Work

Typically work full-time schedules of around 40 hours per week, most commonly during standard business hours, such as Monday through Friday, 8 AM to 5 PM. However, hours may vary based on business needs.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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