• Job Description

  Req#: 11628
  Position Type:'); '
  School Support Staff/ Secretary
  
  
  Date Posted:
  6/2/2025
  
  
  Location:
  Fruita Monument High School
  
  
  Date Available:
  2025-26
  
  
  Closing Date:
  06/07/2025
  
  
  Maintains accurate Student Body Activity (SBA) accounts on district financial software. Receives, processes and records all SBA deposits and accounts payable activity. Using budgeted instructional funds and/or SBA funds this position administers deposits to and payments from the school’s petty cash fund, SBA checking account, and school’s procurement cards. This position is the school’s Procurement Card Administrator and reconciles the weekly “Plastic is Good” reports.
  Inputs student fee receivable information on the district’s student fee software accurately and in a timely manner. Ensures fees accurately reflect student course schedules and records registration and over-the-counter student fees collected, issues receipt(s) and is responsible for notifying and collecting past due student/registration fees.
  Reconciles school’s monthly bank statements and prepares monthly financial reports for school’s instructional and SBA fund accounts and updates school’s financial activities to district financial software using established policies and procedures. Forwards monthly reports to the Finance Department for review. Prepares related reports for administrators and others upon request.
  Makes allocation recommendations for the school’s departmental instructional funds based on annual instructional budgets. Monitors and updates departmental instructional budget purchases, expenses, and fund balances.
  Oversees the ordering, tracking, receiving, expensing, and processing of supplies, materials, and merchandise requests from school’s internal departments. Purchases are made using a variety of processes including purchase orders, Pcard transactions, restricted accounts, and others.
  Assists the coordination of student textbook inventory check-out/check-in. Duties include collecting, distributing, tracking, and the accounting for quarterly text book inventory.
  Acts as a backup for office personnel as needed. Duties include but are not limited to answering telephone calls and assisting counter foot traffic.
  Perform other duties as assigned.
  High school diploma or equivalent, plus courses in accounting/bookkeeping, office technology, and office skills
  Minimum 2 years of experience in a bookkeeping and/or an accounting position. Experience in a school environment preferred
  Operating knowledge of student tracking database software required within 90 days of hire
  Criminal background check required for hire
  Exceptional customer service and public relations skills
  Interpersonal relationship building skills
  Intermediate accounting, bookkeeping and/or math skills.
  Strong oral communication and phone etiquette skills
  Strong written communication skills
  Personal computer keyboarding and data entry skills
  Ability to manage multiple tasks with frequent interruptions
  Ability to listen effectively and take direction from multiple sources
  Ability to maintain confidentiality in all aspects of the job
  Ability to promote and follow Board of Education policies and building and department procedures
  Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
  educational backgrounds
  Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
  Operating knowledge of and experience with personal computers and peripherals
  Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
  Operating knowledge of and experience with typical office equipment, such as copier, scanners, fax machine, etc.
  Operating knowledge of spreadsheet software and student fee tracking system within three months of hire
  Job Title: Secretary, SBA/Finance
  Pay Program: Support Staff	FLSA Status: Non-Exempt
  Reports to: Principal or Designee, High School	Pay Range: CH 12 $23.19 - $25.78
  Work Year: 207 Days / 8 Hours
  
  VISION: To Engage, Equip, and Empower Each and Every Student, Each and Every Day.
  
  SUMMARY: Operating under the general supervision of the Principal and Assistant Principal this position is responsible for overseeing financial transactions of Instructional Accounts and Student Body Accounts at the assigned high school. This position acts as a technical resource by maintaining and providing accurate and complete student fee and departmental instructional and SBA budget records and serves as an on-site resource to the Finance Department. This position is sometimes a first point of contact for the public, staff, students, and parents entering the school and must work cooperatively to facilitate these interactions.
  
  ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  Job Tasks Descriptions
  Maintains accurate Student Body Activity (SBA) accounts on district financial software. Receives, processes and records all SBA deposits and accounts payable activity. Using budgeted instructional funds and/or SBA funds this position administers deposits to and payments from the school’s petty cash fund, SBA checking account, and school’s procurement cards. This position is the school’s Procurement Card Administrator and reconciles the weekly “Plastic is Good” reports.
  Inputs student fee receivable information on the district’s student fee software accurately and in a timely manner. Ensures fees accurately reflect student course schedules and records registration and over-the-counter student fees collected, issues receipt(s) and is responsible for notifying and collecting past due student/registration fees.
  Reconciles school’s monthly bank statements and prepares monthly financial reports for school’s instructional and SBA fund accounts and updates school’s financial activities to district financial software using established policies and procedures. Forwards monthly reports to the Finance Department for review. Prepares related reports for administrators and others upon request.
  Makes allocation recommendations for the school’s departmental instructional funds based on annual instructional budgets. Monitors and updates departmental instructional budget purchases, expenses, and fund balances.
  Oversees the ordering, tracking, receiving, expensing, and processing of supplies, materials, and merchandise requests from school’s internal departments. Purchases are made using a variety of processes including purchase orders, Pcard transactions, restricted accounts, and others.
  Assists the coordination of student textbook inventory check-out/check-in. Duties include collecting, distributing, tracking, and the accounting for quarterly text book inventory.
  Acts as a backup for office personnel as needed. Duties include but are not limited to answering telephone calls and assisting counter foot traffic.
  Perform other duties as assigned.
  
  EDUCATION AND RELATED WORK EXPERIENCE:
  • High school diploma or equivalent, plus courses in accounting/bookkeeping, office technology, and office skills
  • Minimum 2 years of experience in a bookkeeping and/or an accounting position. Experience in a school environment preferred
  • Operating knowledge of student tracking database software required within 90 days of hire
  
  LICENSES, REGISTRATIONS or CERTIFICATIONS:
  • Criminal background check required for hire
  
  TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
  • Exceptional customer service and public relations skills
  • Interpersonal relationship building skills
  • Intermediate accounting, bookkeeping and/or math skills.
  • Strong oral communication and phone etiquette skills
  • Strong written communication skills
  • Personal computer keyboarding and data entry skills
  • Ability to manage multiple tasks with frequent interruptions
  • Ability to listen effectively and take direction from multiple sources
  • Ability to maintain confidentiality in all aspects of the job
  • Ability to promote and follow Board of Education policies and building and department procedures
  • Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
    educational backgrounds
  • Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator
  
  MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
  • Operating knowledge of and experience with personal computers and peripherals
  • Operating knowledge of and experience with office software such as word processing, spreadsheets, and email
  • Operating knowledge of and experience with typical office equipment, such as copier, scanners, fax machine, etc.
  • Operating knowledge of spreadsheet software and student fee tracking system within three months of hire
  
  
  

• About the company

  Largest school district in Western Colorado, employing nearly 3,000 staff and serving over 22,000 students. #WeAreD51

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