• Job Description

  Req#: 1452
  Position Type:
  Secretarial/Clerical
  
  
  Date Posted:
  7/7/2025
  
  
  Location:
  District Wide
  
  
  Prepare correspondence, forms, reports, manuals, spreadsheets and presentations for the department head and other department staff members.
  Compile, maintain, and file all reports, records, and other documents as required.
  Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
  Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
  Maintain a schedule of appointments and make travel arrangements for department staff.
  Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities, and arranging equipment.
  Maintain confidentiality of information.
  Job Title: Secretary to Deputy Superintendent
  Reports to: Deputy Superintendent
  Dept./School: Central Administration Office
  
  
  Primary Purpose:
  Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to the Assistant Superintendent of Teaching & Learning and the Executive Director of School Leadership
  
  Qualifications:
  Education/Certification:
  High school diploma or GED
  
  Special Knowledge/Skills:
  Proficient skills in keyboarding, data entry, word processing, and file maintenance
  Ability to use software to develop spreadsheets, databases, and word processing
  Ability to prioritize workflow to address the multiple needs of the supervisor or the department
  Ability to multitask numerous complex administrative activities
  Basic math skills
  Effective communication and interpersonal skills
  Proficient in Google applications
  Major Responsibilities and Duties:
  Records, Reports, and Correspondence
  1. Prepare correspondence, forms, reports, manuals, spreadsheets and presentations for the department head and other department staff members.

  2. Compile, maintain, and file all reports, records, and other documents as required.
  Accounting
  1. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
  Other
  1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

  2. Maintain a schedule of appointments and make travel arrangements for department staff.

  3. Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities, and arranging equipment.

  4. Maintain confidentiality of information.
  Supervisory Responsibilities:
  None.
  Mental Demands/Physical Demands/Environmental Factors:
  Tools/Equipment Used: Standard office equipment, including personal computer and peripherals
  Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
  Motion: Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching
  Lifting: Occasional light lifting and carrying (less than 15 pounds)
  Environment: May work prolonged or irregular hours; occasional districtwide travel
  Mental Demands: Work with frequent interruptions; maintain emotional control under stress
  This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
  
  
  

• About the company

  Splendora Independent School District is a public school district based in Splendora, Texas.

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