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Job Description
- Req#: M0044-25-0098?language=en&page=617&sort=publicationDateDesc
Type referral letters, reports, and invoices
Liaise with hospitals, insurers, and solicitors
Manage patient records and confidential documents
Support the team with admin, meetings, and patient communications
- GCSEs (or equivalent) including English
- RSA II or equivalent typing qualification
- Medical terminology training
- Evidence of continuing professional development
- Previous experience in a medical secretarial or administrative role
- Experience of working in a GP practice or healthcare setting
- Experience of audio typing and minute taking
- Experience of handling confidential information
- Experience of dealing with external agencies (e.g. hospitals, insurers, solicitors)
- Excellent typing and word processing skills
- Proficient in Microsoft Office and clinical systems (e.g. EMIS, Vision)
- Understanding of medical terminology
- Ability to manage workload and prioritise tasks effectively
- Strong written and verbal communication skills
- Ability to produce professional documents and promotional materials
- Discreet and respectful of confidentiality
- Reliable and punctual
- Flexible and adaptable
- Team player with a positive attitude
- Commitment to equality and diversity
- Willingness to undertake training and development
- Ability to work additional hours if required
- GCSEs (or equivalent) including English
- RSA II or equivalent typing qualification
- Medical terminology training
- Evidence of continuing professional development
- Previous experience in a medical secretarial or administrative role
- Experience of working in a GP practice or healthcare setting
- Experience of audio typing and minute taking
- Experience of handling confidential information
- Experience of dealing with external agencies (e.g. hospitals, insurers, solicitors)
- Excellent typing and word processing skills
- Proficient in Microsoft Office and clinical systems (e.g. EMIS, Vision)
- Understanding of medical terminology
- Ability to manage workload and prioritise tasks effectively
- Strong written and verbal communication skills
- Ability to produce professional documents and promotional materials
- Discreet and respectful of confidentiality
- Reliable and punctual
- Flexible and adaptable
- Team player with a positive attitude
- Commitment to equality and diversity
- Willingness to undertake training and development
- Ability to work additional hours if required
Job summary
Salary Available Upon Request
22.5 hours a week
The Vauxhall Practice has an opportunity for an experienced Medical Secretary. The vacancy is part of a job share, to fit with our existing Medical Secretary.
Previous experience of working in a medical practice would be an advantage. Flexibility is essential as the ability to provide holiday cover is required.
Main duties of the job
About us
Practice looking after 9,100 patients in small town surrounded by Wye Valley area of outstanding natural beauty. High QAIF achievement and excellent prescribing record. EMIS Web clinical system. ANP, NP, clinical pharmacist and full nursing team. Part dispensing. GP Registrars, Medical Students and research active. Purpose built, practice owned premises.
Details
Date posted
15 August 2025
Pay scheme
Other
Salary
Depending on experience Salary Available Upon Request
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
M0044-25-0098
Job locations
Vauxhall Practice
Vauxhall Lane
Chepstow
Gwent
NP16 5PZ
Job descriptionJob description
Job responsibilities
Typing of all doctors referral letters and medical reports and invoices. Recording same in patients computer notes.
Liaising with hospital consultants and patients as required
Receiving incoming and initiating outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries,
Keeping register of all requests for medical reports from insurance companies for patients applying for insurance, directing requests to appropriate doctor, copying reports, completing payment details and sending to insurance companies and maintaining current file of copy reports.
Monitoring all requests for medical reports for patients from employers, insurers, solicitors etc, directing requests to appropriate doctor, agreeing fees with doctor and person making request, typing/copying handwritten reports and sending to employers, insurers, solicitors etc with invoices as required.
Monitoring all requests for patient notes, directing requests to appropriate doctor, agreeing fees with doctor and person making request, copying notes and sending to insurance companies/solicitors with invoices as required.
Producing posters for health promotion and notices for patient information for use within the practice.
Attending weekly practice meeting and taking of and distributing minutes.
Summarising of patient's medical records.
Job responsibilities
Typing of all doctors referral letters and medical reports and invoices. Recording same in patients computer notes.
Liaising with hospital consultants and patients as required
Receiving incoming and initiating outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries,
Keeping register of all requests for medical reports from insurance companies for patients applying for insurance, directing requests to appropriate doctor, copying reports, completing payment details and sending to insurance companies and maintaining current file of copy reports.
Monitoring all requests for medical reports for patients from employers, insurers, solicitors etc, directing requests to appropriate doctor, agreeing fees with doctor and person making request, typing/copying handwritten reports and sending to employers, insurers, solicitors etc with invoices as required.
Monitoring all requests for patient notes, directing requests to appropriate doctor, agreeing fees with doctor and person making request, copying notes and sending to insurance companies/solicitors with invoices as required.
Producing posters for health promotion and notices for patient information for use within the practice.
Attending weekly practice meeting and taking of and distributing minutes.
Summarising of patient's medical records.
Person SpecificationPerson Specification
Qualifications
Essential
Desirable
Experience
Essential
Knowledge and Skills
Essential
Qualifications
Essential
Desirable
Experience
Essential
Knowledge and Skills
Essential
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
GP Practice in Wales
Address
Vauxhall Practice
Vauxhall Lane
Chepstow
Gwent
NP16 5PZ
Employer's website
Employer details
Employer name
GP Practice in Wales
Address
Vauxhall Practice
Vauxhall Lane
Chepstow
Gwent
NP16 5PZ
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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