Job Title: Secretary/Registrar - Counseling Office

Salary Grade: $19.89

Work Year: 178 Days

Status: Nonexempt

School: Clear Creek Middle School/High School

Reports To: Principal

OUR DISTRICT: Clear Creek School District (CCSD) is located in Clear Creek County, Colorado, a short drive west of Denver and area suburbs. Clear Creek serves the mountain communities of Idaho Springs, Georgetown, Empire, Dumont, Silver Plume, and parts of Evergreen. Our county is well-suited for the outdoor enthusiast, with beautiful mountain trails for hiking and biking, rivers for rafting, and ski areas that serve both nordic and alpine. Our historic downtowns offer some of the best places to explore and discover.

Our community places a high value on supporting students and schools, which has resulted in recent increases to compensation and facility improvements. We believe that students are more than test scores, and learning experiences are opportunities for messy, creative thinking.

Clear Creek School District is dedicated to attracting and retaining high-quality educators. This means you’ll be warmly welcomed into our team of professionals, provided opportunities to learn and grow with us, and be challenged to be your very best for students.

PRE-EMPLOYMENT REQUIREMENT: The successful candidate will be required to complete fingerprinting through an approved fingerprinting vendor and the Colorado Bureau of Investigation, within 48 hours of offer acceptance.

YOU: You are an energetic, positive educator & activator with a growth mindset and willingness to embrace new learning and new experiences. You enjoy working with students and adults; you are good at connecting with people and nurturing partnerships. You value educational experiences that meet a variety of student needs & connect with student interests.

POSITION SUMMARY: Foster a welcoming atmosphere in the Counseling Department for students, staff and parents. Perform a variety of complex clerical and statistical record keeping duties related to the enrollment, graduation or withdrawal of middle/high school students, including those in special programs, according to established policies and procedures. Receives, evaluates, archives and maintains records, and assists in monitoring compliance with graduation requirements. Understands and works effectively with people of differing cultures and backgrounds.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of personnel within this position. Actual duties and responsibilities may vary depending upon other factors.

Support the enrollment, scheduling and withdrawal process for students, including contact with other schools and their families.

Maintain accurate permanent student records, including capstone projects, certifications and test scores, by recording and filing student’s results.

Prepare and send requested information (Ex: transcripts, NCAA forms) to approved recipients (Ex: colleges, governmental agencies).

Manage grades at the end of quarters/semesters through the district’s student information system, Infinite Campus. This includes performing tasks such as ensuring accuracy of transcripts, supporting student recognition activities and recording grades for outside classes.

Other duties as assigned.

EDUCATION AND TRAINING: High School Diploma/GED required.

EXPERIENCE: Three (3) years job related experience. Experience in an educational environment and managing physical and digital records preferred.

KNOWLEDGE, EXPERIENCE AND OTHER QUALIFICATIONS: Must possess effective communication skills, be detail oriented, organized and have the ability to multitask. Work with minimal supervision, exhibit strong problem solving skills and be a team player. Working knowledge of Google Apps, as well as general office equipment.

EXPECTATIONS:

Is flexible.

Has the ability to work cooperatively with supervisors and co-workers.

Has the ability to understand and follow oral and written instructions.

Has the ability to perform responsibilities without the necessity of close supervision.

Has the ability to effectively communicate with the school and school District community, as well as the public at large.

Has the ability to meet attendance standards and work the hours necessary to perform the essential functions of the job.

Maintains a generally positive attitude.

Observes all District policies and procedures

CERTIFICATES, LICENSES AND REGISTRATIONS: None required.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

PHYSICAL REQUIREMENTS: Frequent sitting, bending, reaching; stooping, squatting. Occasional lifting five (5) to twenty five (25) pounds.

SUPERVISORY DUTIES: Student aides, work study/internships, student tutors and other students completing online coursework or other assignments in the Career and Counseling Center.

Clear Creek School District RE1, does not unlawfully discriminate on the basis of race, color, creed, sex, sexual orientation, religion, national origin, ancestry, age, genetic information, marital status, or disability in admission or access to, or treatment or employment in, its educational programs or activities.