• Job Description

  Req#: 5035008
  
  
  

  The City of Riverside, General Services Department is accepting applications from current employees for the position of SENIOR ADMINISTRATIVE ANALYST to fill one (1) vacancy in the Auto Stores Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

  
  

  Under administrative direction, the Senior Administrative Analyst is to perform a variety of complex and difficult advanced professional, technical, administrative, and analytical duties; to serve as a management liaison to a board or council; to coordinate municipal policies, procedures, and services for a large division, small department, or a complex functional area of City government; and to perform other related duties as required.

  Duties may include, but are not limited to, the following:

  • Assist in the development of goals, objectives, policies, and procedures.
  • Perform a variety of complex and difficult administrative studies in support of a large division, small department, or complex functional area of City government.
  • Perform research and statistical analyses on administrative, fiscal, personnel, and operational problems.
  • Gather and analyze data and make recommendations on the formulation of policy, and procedure, and staffing and organizational changes.
  • Assist in and perform budget preparation, analysis, and administration; analyze and report on the budget status of various activities.
  • Develop control and reporting procedures and forms; pre-audit purchase requisitions for budget authorization and availability of funds.
  • Assist in the identification and recommendation of computer software and hardware needs, acquisition/ installation, application design and implementation, and computer operation and maintenance.
  • Prepare grant proposals for various programs and projects of the department or division; interface with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
  • Coordinate departmental or divisional personnel actions; define and assist in the resolution of work problems; assist in establishing work standards and operational objectives in assigned area of responsibility.
  • Assist in the coordination of audits related to departmental, divisional, or program operation and services; explain procedures to auditors and serves as reference for questions.
  • Review, interpret, and analyze new and proposed legislation; determine effect of legislation on operations and programs of the organization served; advise superiors of findings; take appropriate action in order to ensure compliance with existing rules and regulations; propose legislation on own initiative or upon request.
  • Serve as a management liaison to a board and/or council; coordinate agenda preparation; attend board and council meetings; participate in agenda review conferences; prepare board and council agenda reports; coordinate special projects and requests, as assigned.
  • Represent the City in the community and at professional meetings as required.
  • Supervise and train assigned para-professional, technical, and clerical staff, as assigned.
  • Coordinate various activities and programs in assigned area of responsibility with other city departments and divisions, governmental agencies, and private entities.
  • Coordinate public relations involving the community; coordinate council/constituent complaint processing; oversee resolution of complaints; apprise appropriate staff regarding complaint disposition.
  • Respond to requests for information.

  Education: The equivalent to a Bachelor's Degree from an accredited college or university with major work in public or business administration or a closely related field. Additional professional administrative experience may be substituted for the required education on a year for year basis.

  
  Experience: Three (3) years of professional administrative experience. A Master's degree may be substituted for one year of the required experience.

  
  

  Highly Desirables:

  • Demonstrated success in grant writing and grant management, including a proven track record of securing funding and effectively administering grant programs from application through closeout.
  • Three or more years of experience in municipal budget management and analysis, including preparing, monitoring, projecting and evaluating complex operating and capital budgets within a public sector environment.
  • Three or more years of experience in contract and program management, including developing scopes of work, administering vendor contracts, monitoring performance, and ensuring compliance with applicable regulations and objectives.
  • Current or previous work experience in a Fleet environment.

  
  

  DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
  1) Completed Employment Application
  2) Completed Supplemental Questionnaire

  FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide).

  The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

  IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

  If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

  Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

  It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

  Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.

  NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

  EDUCATIONAL REQUIREMENTS:

  Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

  Education obtained outside the United States (US) require one of the following options:

  1. An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/.
  2. An advanced-level degree from an accredited US college or university.
     

  All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

  THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

• About the company

  Visit us at www.RiversideCA.gov or www.ExploreRiverside.com Please, no profanity or advertising allowed. Comments deemed inappropriate will be removed.

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