• Job Description

  Req#: 485596

  Salary Range : $72,000 - $75,000

  About the Milken Institute

  The Milken Institute is a globally minded, publicly supported, non-partisan, and nonprofit think tank headquartered in Santa Monica, with offices in Washington, DC, New York, London, Abu Dhabi, and Singapore. For the past three decades, the Milken Institute has served as a catalyst for practical, scalable solutions to global challenges by connecting human, financial, and educational resources to those who need them. Guided by a conviction that the best ideas, under-resourced, cannot succeed, we conduct research and analysis and convene top experts, innovators, and influencers from different backgrounds and competing viewpoints. We leverage this expertise and insight to construct programs and policy initiatives. These activities are designed to help people build meaningful lives, in which they can experience health and well-being, pursue effective education and gainful employment, and access the resources required to create ever-expanding opportunities for themselves and their broader communities.

  About the Milken Center for Advancing the American Dream

  In just over a year, the Milken Center for Advancing the American Dream (MCAAD) will open its doors in Washington, DC to visitors from around the world. Our visitor center, based in beautiful and historic bank buildings across from the Treasury Department and White House and directly on Pennsylvania Ave, will contain interactive exhibits and state of the art technology focused on the dynamic story of the America Dream. The Center will also host an extensive online community and gathering place that features virtual exhibits, inspirational and educational programming, exciting research about economic and social opportunities, and global competitions.

  The ideal at the heart of the American Dream speaks to the aspirations of people everywhere: No matter who you are or where you come from, you should have the opportunity to build the life you want to live. Our mission is to advance economic and social mobility, by celebrating lives and ideas that embody the American Dream, confronting barriers to opportunity, and catalyzing solutions to overcome those barriers. We broaden opportunity by expanding knowledge of and access to education, health, and finance, and by empowering an entrepreneurial mindset. Our purpose is to make the American Dream an attainable reality for people everywhere-across America and the world.

  About the Position

  We are seeking a highly organized and detail-oriented Senior Associate, Exhibit Project Manager to join our dynamic team. The ideal candidate will have 3-5 years of experience in a related field, with a strong background in project management or coordination within the museum or cultural sector. In addition to the primary responsibilities of schedule maintenance, meeting management, budget and invoice management, and site coordination, the candidate will also be responsible for managing special projects. These projects may include MCAAD representation at conference forums, asset tracking, and data entry and management. The successful candidate will possess the ability to read architectural drawings, a deep understanding of base building infrastructure, and proficiency in project management software applications.

  Responsibilities

  • Schedule Maintenance and Tracking:
    1. Develop and maintain project schedules, ensuring timely completion of milestones.
    2. Track project progress and identify potential delays, implementing proactive measures to stay on schedule.
  • Communication Management:
    1. Set meeting agendas in collaboration with project stakeholders.
    2. Support coordination in scheduling requested meetings with respective team members.
    3. Distribute comprehensive meeting minutes to all relevant parties.
    4. Provide regular project updates, status reports, and progress summaries to keep stakeholders informed.
    5. Liaise with project stakeholders on an ongoing basis. Manages subcontractors and tracks production of internal and external contracting crews.
    6. Supports the management and recording of technical discussions to facilitate appropriate technical decisions, resolve project issues and propose solutions to help meet deadlines.
  • Budget and Invoice Management:
    1. Maintain detailed budget logs, tracking expenses and ensuring adherence to financial parameters.
    2. Collaborate with the Director of Exhibit Project Management to process and manage project-related invoices and track all committed costs as well as expenditures.
    3. Tracks all change order causes and costs in the appropriate project/budget designation.
  • Site Coordination and Supervision:
    1. Coordinate logistics for exhibit sites, including but not limited to transportation, installation, and deinstallation.
    2. Supervise on-site activities to ensure compliance with project specifications and timelines.
    3. Conduct regular quality reviews and inspections to identify and address any deviations from project requirements.
    4. Collaborate with relevant teams to implement corrective actions and improvements.
  • Management of Special Projects:
    1. Oversee asset tracking, ensuring accurate and up-to-date records.
    2. Perform data entry and management tasks related to special projects.
    3. Represent MCAAD at conference forums as needed.
    4. Consolidates MCAAD feedback on designer and fabricator submittals for issuance to designer and fabricator.
    5. Establish and lead scopes of work related to visitor and building wayfinding.
  • Teaming:
    1. Assists with conducting tours.
    2. Assists with planning and implementation of exhibit staff training.
    3. Coordinates regularly with Content Development team to support the timely delivery of stakeholder reviews, design reviews, graphic proofs reviews

  Requirements

  • 3-5 years of experience in project management or coordination within the museum or cultural sector.
  • Bachelor's degree in Project Management, Museum Studies, Architecture, or a related field.
  • Ability to read and interpret architectural drawings.
  • Knowledge of base building infrastructure.
  • Proficiency in project management software applications.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and problem-solving abilities.
  • Effective communication and interpersonal skills.
  • Ability to work collaboratively in a team-oriented environment.
  • Familiarity with industry best practices and emerging trends.

  If you are a motivated individual with a passion for project management in the cultural sector, we invite you to apply for this exciting opportunity. Join us in creating impactful exhibits that captivate and inspire audiences.

  Working Conditions & Travel Requirements

  This position will work in a professional office environment. This person will also be required to travel occasionally to other offices and/or venues to assist with events as needed, requiring occasional work outside of traditional hours.

  Note

  We are interested in qualified candidates who are eligible to work in the United States. Please note, we are not sponsoring visas at this time, being authorized to work in the U.S. is a precondition of employment.

  The statements herein are intended to describe the overall nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

  Please submit resume and cover letter illustrating how your experience and skills will contribute to the department and any unique qualities you bring to the position. If applying via Indeed, please upload your resume and any supporting documentation as one attachment. Any application that does not include both a resume and cover letter will be rejected. If you are unable to complete this application due to a disability, contact our Human Resources department to ask for an accommodation or an alternative application process.

  Our Culture

  The Milken Institute is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability or status as a veteran.

  Every person at the Milken Institute is treated with respect, supported with resources and training, and exposed to a broad range of experiences. We foster a space for growth with opportunities to share knowledge and passion with both clients and colleagues. We are committed to building a diverse workforce and creating an inclusive environment where everyone can thrive. Our leadership is actively involved in our commitment to diversity and inclusion, and fostering a culture that creates opportunities for everyone.

  Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan - 403b (5%)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity & Paternity)
  • Short-Term & Long-Term Disability
  • Flexible Spending Account (FSAs)
  • Training & Development:
    1. LinkedIn Learning –over 10,000 classes offered, self-guided.
    2. Mentor Program
  • Wellness Resources:
    1. Employee Assistance Program

  CALM app membership

• About the company

  The Milken Institute is an independent economic think tank based in Santa Monica, California.

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