• Job Description

  Req#: 55306

  Senior Facilities Administrator

  Location: Vilnius, Lithuania

  Position Summary:

  We’re seeking a Senior Facilities Administrator to oversee real estate operations, workplace services, and facilities management across multiple sites. This role ensures safe, efficient, and cost-effective environments while supporting business continuity and long-term real estate strategy. The ideal candidate brings deep expertise in vendor management, lease administration, space planning, and cross-functional coordination, with a strong focus on compliance, sustainability, and operational excellence.

  Responsibilities:

  Receptionist tasks include:

  • Main contact for colleagues/vendors/building admin regarding facilities, admin and real estate
  • Managing/providing access-entry cards and parking.
  • Receiving & sending out packages
  • Guest management within the office
  • Communicating relevant info to LT colleagues
  • greeting and navigating new colleagues
  • working with office lead/local IT to improve inside processes and the office itself

  Facilities tasks include:

  • Managing office/kitchen supplies for offices in the Vilnius & Kaunas
  • Managing cleaning vendor and handyman to ensure office is up to standard
  • Maintaining record of colleagues seating plan
  • Raising Purchase Requisitions in EMEA
  • Assisting HR with Health & Safety aspects of the office
  • Assisting with the office move
  • Travelling to Kaunas once a week
  • answering/fulfilling inquiries from both local and other colleagues
  • logistics regarding parcels and colleague needs
  • working with workplace and branding colleagues and fulfilling requests

  Real Estate tasks include:

  • Assisting Real Estate Manager EMEA/AP.
  • Reviewing lease documents, creating finance cheat sheets and raising purchase requests.
  • Attending project meetings, acting upon tasks assigned.
  • Overlooking invoices

  This role:

  • is an individual contributor role.
  • is a full-time role expected to work 40 hours per week.
  • Expected to go to Kaunas office once every 2-3 weeks.

  Qualifications:

  • 2-3 years of experience in Office Administration and/or Facilities.
  • Professional fluency in English and Lithuanian is required.
  • Must possess a courteous and professional manner and be able to deliver a high level of customer service, having the confidence and ability to communicate effectively at all levels.
  • Able to work independently (manager is remote)
  • Highly organized and analytical.
  • Excellent attention to detail.
  • Demonstrates a “can-do” attitude.

  What We Offer:

  • A great Team and culture – please see our colleague video .

  • An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.

  • An attractive salary and benefits package.

  • A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.

  • A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.

  • Training and professional development opportunities (certifications programs, conferences etc.).

  • Additional annual leave days and extra paid days for different occasions (marriage, moving day, bereavement leave etc.).

  • Health insurance package and accidents insurance 24/7.

  • Referral program with bonus starting with 1500 Eur. Gross.

  • Pet-friendly office.

  • Extra paid day for volunteering in the organization of your choice.

  • Ability to work from office or fully remote from home (offices are in Vilnius and Kaunas).

  Please note if you are employed full-time, the salary for this position ranges from 2000 EUR gross (before taxes-Lithuania) depending on knowledge and experience.

  If you are ready to take your development skills to the next level and be part of a team that is shaping the future of software, we want to hear from you! Apply now and embark on an exciting journey with Bentley!

  Please submit resume in English.

  #LI-BC

  #LI-Remote

  LI-Hybrid

• About the company

  Bentley Systems, Incorporated, is an American-based software development company that develops, manufactures, licenses, sells and supports computer software and services for the design, construction, and operation of infrastructure.

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