• Job Description

  Req#: SENIO001511

  Document Management:

  • Microsoft Office Suite: Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations.
  • Adobe Acrobat: Expertise in using Adobe Acrobat for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, and ensuring documents are properly formatted and accessible.
  • E-filing Systems: Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents.
  • File-Sharing Tools: Experience with various file-sharing tools to securely share documents with clients, opposing counsel, and other parties.
  • Electronic Document Management Systems: Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently.

  Litigation Support:

  • Litigation Process: Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process.
  • File Organization: Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed.
  • Attorney Support: Assisting attorneys with time entry, billing, and other administrative
  • Administrative Duties:
  • Conflicts Checks: Conducting conflicts checks to ensure there are no conflicts of interest before opening new client files.
  • Client File Management: Opening and maintaining client files, ensuring all necessary information is accurately recorded and up to date.
  • Scheduling and Calendaring: Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements.
  • Client Communication: Communicating with clients, opposing counsel, and third parties at the direction of attorneys.
  • Case File Management: Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met.
  • Docketing: Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met.
  • Expense Preparation: Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted.
  • Vendor Invoices: Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered.
  • General Office Duties: Assisting with general office duties as needed, including filing, copying, and other administrative tasks.

  Qualifications:

  • Experience: A minimum of 10 years of experience in a legal assistant or paralegal role.
  • Technology Adaptability: Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software.
  • Organizational Skills: Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently.
  • Communication Skills: Excellent communication skills, both written and verbal, ensuring clear and professional interactions with clients, attorneys, and other parties.
  • Teamwork: Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work.
  • Paralegal Experience: Paralegal experience is highly desirable, providing valuable insight and expertise in supporting legal processes and procedures.

  Work Arrangement:

  • Hybrid Work Option: There may be an opportunity to transition to a hybrid work arrangement after sufficient training and demonstrated ability to work independently and effectively.

  Compensation:

  • Pay: Compensation is commensurate with knowledge, skills and relevant legal experience. The salary range for this position is $85,000 to $95,000.

• About the company

  McGlinchey Stafford is an American law firm focusing on corporate defense litigation.

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