NHS
Senior Maintenance & Contracts Officer
This job is now closed
Job Description
- Req#: C9020-24-0253?language=en&page=433&sort=publicationDateDesc
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- Responsible for ensuring delivery of building and estates maintenance services for the Trust's portfolio of property, related plant and utilities, contracted out services and minor works projects ensuring compliance with appropriate legislative standards and other guidance notes and within the resources allocated.
- To provide a safe and suitable built environment for all colleagues, visitors and external contractors through effective management of emergency reactive repairs, planned maintenance whilst delivering continuous improvement
- Responsible for hard FM service delivery, to develop and provide an efficient, cost effective, customer focussed, fit for purpose estates service.
- Provide specialist and professional Estates expertise to staff
- Manage planning for planned preventative maintenance of assets and balancing their level of service in line with their lifecycle plan.
- To be responsible for the operational management of all estate's services, the planning and co-ordination of reactive and planned maintenance tasks to ensure the Trust achieves statutory and HTM compliance with respect to all aspects of engineering and building services
- To develop and manage the estates CAFM system
- Provide expert knowledge, guidance and leadership in the development of the BMS system for role out for larger estate and domestic size buildings.
- Educated to Level 5 in a professionally related subject (HND/NVQ), or equivalent level of practical experience
- Knowledge of estates services including but not limited to Electrical Systems, HVAC Systems, Ventilation and Air Conditioning, Boiler Plant, UPS and BMS systems.
- Knowledge of Hospital Technical Memoranda (HTM's) and NHS Estates & Facilities Alerts, Hazard Notices
- Knowledge to determine the condition of estates services taking due account of legislative, health and safety, remaining lifespan etc and to determine accurate budgetary estimates for the remedial and or upgrade works necessary to bring the Estate to an acceptable standard.
- NEBOSH - General Certificate in Occupational Safety and Health.
- Masters degree in an estates discipline
- Chartered Status Corporate member of Professional body
- Experience of maintaining buildings building structures or building services within large, complex sites and managing technical and maintenance staff. Must have some experience of scoping, specifying and delivering revenue schemes.
- Must have some experience of scoping, specifying and delivering revenue schemes.
- Experience in preparing departmental policy and procedures. Have detailed knowledge and experience of operating practices within other NHS divisions, which will enable the post holder to determine the most suitable long and short-term maintenance planning.
- Experience in the maintenance of specialist services e.g standby generation, undertaking building services surveys facilitating long term planning processes
- Must have excellent analytical skills and the ability to interpret complex technical data Ability to read and interpret complex, technological drawings and manuals as they relate to Estates services. Strong organisational skills Must be a good communicator with staff and contractors at all levels and to be able to constructively challenge current working practices, must be an excellent communicator who can lead and negotiate with a large multi-disciplinary workforce
- Ability to travel between various sites within the Welsh Ambulance Services geographical area. Able to work hours flexibly and participate in 'On-Call' rota
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Educated to Level 5 in a professionally related subject (HND/NVQ), or equivalent level of practical experience
- Knowledge of estates services including but not limited to Electrical Systems, HVAC Systems, Ventilation and Air Conditioning, Boiler Plant, UPS and BMS systems.
- Knowledge of Hospital Technical Memoranda (HTM's) and NHS Estates & Facilities Alerts, Hazard Notices
- Knowledge to determine the condition of estates services taking due account of legislative, health and safety, remaining lifespan etc and to determine accurate budgetary estimates for the remedial and or upgrade works necessary to bring the Estate to an acceptable standard.
- NEBOSH - General Certificate in Occupational Safety and Health.
- Masters degree in an estates discipline
- Chartered Status Corporate member of Professional body
- Experience of maintaining buildings building structures or building services within large, complex sites and managing technical and maintenance staff. Must have some experience of scoping, specifying and delivering revenue schemes.
- Must have some experience of scoping, specifying and delivering revenue schemes.
- Experience in preparing departmental policy and procedures. Have detailed knowledge and experience of operating practices within other NHS divisions, which will enable the post holder to determine the most suitable long and short-term maintenance planning.
- Experience in the maintenance of specialist services e.g standby generation, undertaking building services surveys facilitating long term planning processes
- Must have excellent analytical skills and the ability to interpret complex technical data Ability to read and interpret complex, technological drawings and manuals as they relate to Estates services. Strong organisational skills Must be a good communicator with staff and contractors at all levels and to be able to constructively challenge current working practices, must be an excellent communicator who can lead and negotiate with a large multi-disciplinary workforce
- Ability to travel between various sites within the Welsh Ambulance Services geographical area. Able to work hours flexibly and participate in 'On-Call' rota
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Job summary
To be responsible for the day-to-day operational management and supervision of the Estates Maintenance Team, to provide leadership, technical expertise, and team development, maintaining safe and compliant service delivery and to ensure achievement of service standards.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
About us
#RemarkablePeople
Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we're needed.
The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from Black, Asian and Minority Ethnic communities, LGBTQ+ communities and disability groups.
Careers within the Welsh Ambulance Services University NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you're sure to find a career with us which is fulfilling, challenging, and rewarding.
Date posted
27 December 2024
Pay scheme
Agenda for change
Band
Band 6
Salary
£37,898 to £45,637 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
020-AC165-1224
Job locations
PAN WALES - Vantage Point House NP44 7HF, Beacon House NP44 3AB, Ty Elwy LL17 1JL, Matrix One SA6 8RE
Fford Richard Davies
St Asaph
LL17 0JL
Job descriptionJob description
Job responsibilities
The post-holders principal responsibilities and main areas of work are as indicated below.
Planning and Design
To ensure the effective operation of the Trusts Building Management System providing expert knowledge, guidance and support in its development and to ensure the safe and timely completion of planned and reactive maintenance of the Building Management System
Support the delivery of robust, effective and best value management of all Estates service and maintenance contracts, including other performance contracts and Service Level Agreements (SLAs). This will include the determination of the contract specification, terms and conditions, payment arrangements, ensuring the contractors competency to undertake such works and auditing their performance against SLAs and KPIs.
Manage the undertaking and co-ordination of condition surveys of estates plant and services using the data collected to prepare planning programmes for capital investment, statutory compliance and backlog maintenance and building maintenance to allow for annual EFPMS reporting
Participate in an on-call rota as necessary this will require working in stressful situations requiring the ability to deal with major and complex operational incidents as they arise.
Improvement, Monitoring, Policy/Service Development
Ensure all necessary action is undertaken in relation to Hazard Notices, Safety Action Bulletins and Medical Device Alerts and other such safety notices as they relate to estates services.
Responsible for the preparation and implementation of Departmental policies and procedures as directed.
Assist in the preparation of Estates Strategy and Business Planning processes, which will determine how department implements corporate and local objectives in the delivery of estates services.
Responsible for the selection of new estates equipment within the division. This will require the post holder to research current availability of best available equipment and to evaluate the most cost-effective option available.
Benchmarking existing services against other public sector bodies and where appropriate, private sector organisations, to challenge working practices consistently and constructively within the division.
Communication
Provide expert specialist and professional estates advice and guidance to the capital design section and external consultants on all schemes within the organisation.
Responsible for ensuring that all delegated works schemes are designed, costed and delivered on time and within budget. This will require close liaison with project staff and external contractors and consultants; negotiating with and organising contractors, suppliers, statutory agencies or utility companies; analysing and evaluating a range of complex multi-disciplinary options whilst working within organisational, financial and statutory parameters.
Management, Training & Leadership
Act as line manager for all maintenance staff within the Estates team, supervising both directly employed and external contractors working on a wide range of mechanical, electrical and building systems through the most efficient and effective means possible. This will include selecting and interviewing new candidates, conducting personal development interviews, preparation and management programmes for staff, undertaking disciplinary investigations and hearings etc. Management of the day-to-day operations of the Estates Maintenance Team supervising
Identify the training needs of all staff under their control. Undertake a lead role in providing mandatory and vocational training for Estates staff.
Be professionally up to date and to be actively aware of technical developments in the building/estates fields. Undertake continuing professional development to maintain the competency requirements of the post.
Finance and Budget
Contribute to the tendering process for all estate work, where formal tendering is required under Financial Procedures
Act as Authorising Officer and/or AP for delegated activities e.g. working at heights, working with asbestos, confined spaces etc.
Determine revenue consequences of capital and revenue developments.
Digital and Information
Monitor estates planned and reactive works and report on performance against agreed indicators.
Investigate significant non-compliance and determine methods of improving performance. This will require the extraction and evaluation of complex information from the Estates CAFM system.
Research Development. Evaluation & Audit
o Undertake a critical analysis and prioritisation of estates planned maintenance routines, considering current legislation guidance and the needs of public and staff. This will involve actively seeking new working methodologies and best practices both within the health service and other public sector bodies and within the private sector
Job responsibilities
The post-holders principal responsibilities and main areas of work are as indicated below.
Planning and Design
To ensure the effective operation of the Trusts Building Management System providing expert knowledge, guidance and support in its development and to ensure the safe and timely completion of planned and reactive maintenance of the Building Management System
Support the delivery of robust, effective and best value management of all Estates service and maintenance contracts, including other performance contracts and Service Level Agreements (SLAs). This will include the determination of the contract specification, terms and conditions, payment arrangements, ensuring the contractors competency to undertake such works and auditing their performance against SLAs and KPIs.
Manage the undertaking and co-ordination of condition surveys of estates plant and services using the data collected to prepare planning programmes for capital investment, statutory compliance and backlog maintenance and building maintenance to allow for annual EFPMS reporting
Participate in an on-call rota as necessary this will require working in stressful situations requiring the ability to deal with major and complex operational incidents as they arise.
Improvement, Monitoring, Policy/Service Development
Ensure all necessary action is undertaken in relation to Hazard Notices, Safety Action Bulletins and Medical Device Alerts and other such safety notices as they relate to estates services.
Responsible for the preparation and implementation of Departmental policies and procedures as directed.
Assist in the preparation of Estates Strategy and Business Planning processes, which will determine how department implements corporate and local objectives in the delivery of estates services.
Responsible for the selection of new estates equipment within the division. This will require the post holder to research current availability of best available equipment and to evaluate the most cost-effective option available.
Benchmarking existing services against other public sector bodies and where appropriate, private sector organisations, to challenge working practices consistently and constructively within the division.
Communication
Provide expert specialist and professional estates advice and guidance to the capital design section and external consultants on all schemes within the organisation.
Responsible for ensuring that all delegated works schemes are designed, costed and delivered on time and within budget. This will require close liaison with project staff and external contractors and consultants; negotiating with and organising contractors, suppliers, statutory agencies or utility companies; analysing and evaluating a range of complex multi-disciplinary options whilst working within organisational, financial and statutory parameters.
Management, Training & Leadership
Act as line manager for all maintenance staff within the Estates team, supervising both directly employed and external contractors working on a wide range of mechanical, electrical and building systems through the most efficient and effective means possible. This will include selecting and interviewing new candidates, conducting personal development interviews, preparation and management programmes for staff, undertaking disciplinary investigations and hearings etc. Management of the day-to-day operations of the Estates Maintenance Team supervising
Identify the training needs of all staff under their control. Undertake a lead role in providing mandatory and vocational training for Estates staff.
Be professionally up to date and to be actively aware of technical developments in the building/estates fields. Undertake continuing professional development to maintain the competency requirements of the post.
Finance and Budget
Contribute to the tendering process for all estate work, where formal tendering is required under Financial Procedures
Act as Authorising Officer and/or AP for delegated activities e.g. working at heights, working with asbestos, confined spaces etc.
Determine revenue consequences of capital and revenue developments.
Digital and Information
Monitor estates planned and reactive works and report on performance against agreed indicators.
Investigate significant non-compliance and determine methods of improving performance. This will require the extraction and evaluation of complex information from the Estates CAFM system.
Research Development. Evaluation & Audit
o Undertake a critical analysis and prioritisation of estates planned maintenance routines, considering current legislation guidance and the needs of public and staff. This will involve actively seeking new working methodologies and best practices both within the health service and other public sector bodies and within the private sector
Person SpecificationPerson Specification
Qualifications and Knowledge
Essential
Desirable
Experience
Essential
Desirable
Other
Essential
Desirable
Qualifications and Knowledge
Essential
Desirable
Experience
Essential
Desirable
Other
Essential
Desirable
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Welsh Ambulance NHS Trust
Address
PAN WALES - Vantage Point House NP44 7HF, Beacon House NP44 3AB, Ty Elwy LL17 1JL, Matrix One SA6 8RE
Fford Richard Davies
St Asaph
LL17 0JL
Employer's website
https://www.ambulance.wales.nhs.uk/en/5 (Opens in a new tab)
Employer details
Employer name
Welsh Ambulance NHS Trust
Address
PAN WALES - Vantage Point House NP44 7HF, Beacon House NP44 3AB, Ty Elwy LL17 1JL, Matrix One SA6 8RE
Fford Richard Davies
St Asaph
LL17 0JL
Employer's website
https://www.ambulance.wales.nhs.uk/en/5 (Opens in a new tab)
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About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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