• Job Description

  Req#: R2508082

  Job Summary

  Job Description

  Reporting to the Director of Payroll, the Senior Payroll Specialist will support payroll operations in conjunction with management. Under limited supervision, responsible for overseeing the processing of the biweekly U.S. payroll as well as the Canadian payroll and any relevant day- to-day payroll processing functions. The Senior Payroll Specialist performs a wide variety of payroll and timekeeping processing, reporting, validation, and customer support activities to ensure all audits, payments, and payroll processes are accurate and timely in accordance with payroll laws and regulations, as well as internal payroll policies and procedures.

  MAJOR RESPONSIBILITIES

  • Responsible for California biweekly payroll processing in Workday

  • Perform all required audits during processing ensuring completeness of payroll checklist

  • Audit and complete payroll close in UKG; reconcile hours between UKG and Workday

  • Backup support as UKG subject matter expert

  • Determine root cause of payroll errors by collecting and analyzing information under strict deadlines

  • Proactively ensure all errors and issues are being resolved in a timely manner

  • Support our internal and external customers that have payroll inquiries

  • Analyze and process off-cycle pay, special payments, adjustments and reversals

  • Assist with the development of payroll policy and procedures, contingency plans and process improvement initiatives by leveraging existing tools and processes and payroll best-practices

  • Comprehensive knowledge of processing for Canada and other countries as assigned by the Payroll Manager

  • Responsible for biweekly Canadian payroll processing beginning 1/1/2026

  • Review annual tax statements (T4’s, RL-1’s, 2200’s ) for Canadian employees to ensure accuracy

  • Participate in Financial and Benefits Audits as necessary

  • Produces reports (labor distribution records, vacation and sick leave accruals, tax and benefit disbursements)

  • Serves as backup for all payroll – cross train with all Payroll team members to ensure back-up support for all payroll processes

  • Provides feedback to Payroll Director, ensuring timely issue escalation. Communicates and participates in problem resolution processes

  MINIMUM JOB REQUIREMENTS

  • Bachelor's degree in Accounting, Human Resources, Business Administration or related field, or equivalent education and related training or experience

  • Strong working knowledge of payroll wage and hour laws, tax regulations, and payroll operations

  • At least 7 years of experience processing large multi-state payroll

  • Strong knowledge of California payroll processing requirements

  • Experience processing Canadian payrolls

  • Strong working knowledge of payroll wage and hour laws, tax regulations, and payroll operations

  • Strong working knowledge of payroll system functionality and the ability to effectively utilize ERP applications

  • Advanced spreadsheet skills (VLOOKUP, Pivots, functions, etc.)

  • Strong communication skills with the ability to accurately understand and communicate payroll wage and tax information, payroll policies and procedures, and payroll system functionality to all levels of employees

  • Ability to maintain a thorough understanding of the payroll cycle

  • Strong organizational skills with the ability to plan, organize, and prioritize tasks and schedules to meet critical deadlines in a fast-paced environment.

  • Demonstrate high levels of technical expertise, integrity, honesty, credibility, and the courage to make difficult yet necessary decisions

  • Detail-oriented with excellent analytical skills and proactive with meticulous follow-up skills

  • Ability to define problems, analyze data, and outline valid conclusions and action steps

  • Ability to provide superior customer service through all types of interactions by maintaining a positive, friendly, professional and patient attitude at all times

  • Self-starter who is able to work independently ensuring all payroll deadlines are being met

  PREFERRED JOB REQUIREMENTS

  • Certified Payroll Professional (CPP) designation

  • Bachelor’s Degree in Accounting, Human Resources, Business Administration or related field

  • Strong working knowledge of payroll wage and hour laws, tax regulations, and payroll operations

  • At least 7 years of experience in processing U.S. multi-state payroll, with extensive knowledge of California payroll requirements

  • Experience processing Canadian payroll

  • Experience processing payroll for a large organization (over 10,000 employees)

  • Experience with Workday, UKG, ADP

  Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

  The anticipated salary range for this position:

  $72,280.00 - $105,040.00 Annual

  The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. This role is bonus and/or incentive eligible. Medline will not pay less than the applicable minimum wage or salary threshold.

  Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

  Every day, we’re focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what’s right to delivering business results, together, we’re better. Explore our Diversity, Equity and Inclusion page here.

  Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

• About the company

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