• Job Description

  Req#: C9284-24-0950?language=en&page=585&sort=publicationDateDesc

  Job summary

  Highly motivated and enthusiastic individual to provide and coordinateadministrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required.Supporting the team with the management of projects, gathering informationand undertaking enquires as and when is necessary for the head of department and team members.

  Main duties of the job

  The post holder will deliver high quality administrative support to theSafeguarding Team at Birmingham Children's Hospital (BCH)to advocate the smooth operation of the department.

  The post holder will maintain an accurate Child Protection database andcollate reports as required, to facilitate high quality service. The post holder will undertake safeguarding data analysis.

  The post holder will be required to work flexibly and to manage and organise their workload and be able to cope with conflicting demands on their time but prioritise their work accordingly. The work pattern can be unpredictable at times. The nature of the role requires excellent communication and organisation skills and a high level of computer literacy.

  The post holder will have responsibility for handling telephone and othercommunications with sensitivity and confidentiality using personal judgement and acquired knowledge to assess each situation and to deal with it accordingly.

  The post holder will manage their own workload and will provide non clinical advice and guidance in relation to safeguarding queries. All complex queries are to be escalated to the Safeguarding nurses, team leader and named nurse.

  About us

  Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

  Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

  Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

  Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

  Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

  Date posted

  02 October 2024

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  Depending on experience

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  284-24-6611137-COPR-A

  Job locations

  Birmingham Children's Hospital

  Steelhouse Lane

  Birmingham

  B6 4NH

  
  

  Job description

  Job responsibilities

  Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

  When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

  Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

  Job description

  Job responsibilities

  Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

  When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

  Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

  Person Specification

  Qualifications

  Essential

  • Good Standard of Secondary School Education
  • Experience Minute taking
  • Good Standard of IT Skills

  Desirable

  • Experience Database Excel Spreadsheets
  • Experience SharePoint

  Specialist Knowledge Skills

  Essential

  • Significant administrative experience
  • Previous NHS Experience

  Desirable

  • Experience Working under pressure
  • Experience of working with other agencies

  Skills and Abilities

  Essential

  • Good Communication Skills
  • Good Customer Care Skills
  • Proficient in Microsoft Office
  • Ability to organise and prioritise workload
  • Ability to participate and work within a challenging and demanding environment

  Desirable

  • Enjoys working in a busy office environment

  Person Specification

  Qualifications

  Essential

  • Good Standard of Secondary School Education
  • Experience Minute taking
  • Good Standard of IT Skills

  Desirable

  • Experience Database Excel Spreadsheets
  • Experience SharePoint

  Specialist Knowledge Skills

  Essential

  • Significant administrative experience
  • Previous NHS Experience

  Desirable

  • Experience Working under pressure
  • Experience of working with other agencies

  Skills and Abilities

  Essential

  • Good Communication Skills
  • Good Customer Care Skills
  • Proficient in Microsoft Office
  • Ability to organise and prioritise workload
  • Ability to participate and work within a challenging and demanding environment

  Desirable

  • Enjoys working in a busy office environment

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Birmingham Women's and Children's NHS Foundation Trust

  Address

  Birmingham Children's Hospital

  Steelhouse Lane

  Birmingham

  B6 4NH

  
  

  Employer's website

  https://bwc.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Birmingham Women's and Children's NHS Foundation Trust

  Address

  Birmingham Children's Hospital

  Steelhouse Lane

  Birmingham

  B6 4NH

  
  

  Employer's website

  https://bwc.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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