Kaiser Permanente
Senior Staff Assistant (Temp)
This job is now closed
Job Description
- Req#: 1239973
- Organizes and expedites the flow of work for the manager or the department and initiates any follow-up action.
- Frequently accesses highly confidential and sensitive information; handles such information with judgment and tact.
- Arranges large conferences and meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that events run smoothly.
- Maintains managers calendar and ocasionally makes travel arrangements. Performs other calendar-related or scheduling duties as needed.
- Prepares special reports and presentations that require data gathering, and comparing and summarizing data.
- Helps on-board new employees; may provide training.
- Creates spreadsheets and graphics for presentations.
- Performs data input and maintains established databases; ensures data is accurate.
- Monitors the department budget; tracks and compliles expense reports. Purchases department supplies and manages inventory. Submits and tracks department invoices.
- Submit and track EVS/Engineering/Facilities needs.
- Prepares and corrects timecards. Tracks employee attendance.
- Prepares documents for the manager from established templates, including meeting notes.
- Receives and screens telephone calls or visitors. Answers questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information.
- May maintain the departments website.
- Performs other related duties as assigned.
Job Summary:Under limited supervision, provides advanced level administrative support. Typically reports to a director or head of a department. Performs complex administrative duties, often without established procedures and precedents. Contacts are frequent with individuals representing other departments and outside organizations.
Essential Responsibilities:
Grade 07
About the company
Providing high-quality, affordable health care services and improving the health of our members and the communities we serve.
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