• Job Description

  Req#: 25-01352
  
  
  GENERAL FUNCTION:
  Fix excel membership files, Group Portal client setup and email transition letters. This includes a significant level of interaction with our external customers. Other responsibilities include routine and advanced administrative support as well as project/process management. This position is expected to be a team player who acts as a role model for other staff by demonstrating high-level performance, taking a leadership role and maintain the utmost professional demeanor and highest level of confidentiality and trust.
  
  SUMMARY OF KEY ROLE(S) AND ESSENTIAL JOB FUNCTIONS:
  • Provide support to the Client Service Team to create client presentations, industry events/conferences, etc. This will include the coordination of client visits to our facility.
  • Responsible for routine correspondence, travel arrangements, maintaining calendars, organizing and scheduling meetings, coordinating special events and answering calls.
  • Uses independent knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence. Researches data and prepares response for requesting person/department.
  • Communicates data in a clear and concise manner to the requester and may recommend appropriate action to be taken.
  • Develops, generates, and updates reports (routine and non-routine) to assist management in making decisions (i.e. renewal status reports).
  • Completes and updates appropriate records and files. Performs special projects as requested by management.
  • Ensures confidentiality of privileged information.
  • Personally respond to requests for information concerning office procedures.
  • Determine which requests to be handled by management, professional staff or other department. Review outgoing materials and correspondence for internal consistency with approved procedures and ensure appropriate authorization is obtained.
  • Develop and maintain non-routine reports (i.e., reference).
  Specific Skills Needed:
  Top 3-5 mandatory and/or minimum requirements
  • Typing Proficiency: Fast and accurate typing skills are crucial for entering large volumes of data efficiently.
  • Attention to Detail: Ability to spot errors and ensure data accuracy is essential.
  • Basic Software Knowledge: Proficiency in software like Microsoft Excel, Google Sheets, and database management systems.
  • Time Management: Capability to prioritize tasks and manage time effectively to meet deadlines
  • Communication Skills: Ability to communicate effectively with team members and understand instructions clearly.
  
  Top 3-5 desirable attributes/qualifications?
  • Data Management: Familiarity with organizing and managing data, including sorting and categorizing information.
  • Data Validation: Skills in checking data for consistency and correctness
  • Understanding of Data Formats: Knowledge of different data formats (e.g., CSV, XML) and how to handle them.
  
  

• About the company

  AVA Consulting is a Staffing Services company. Check in with us for your Contingent Labor or Full Time resource needs.

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