• Job Description

  Req#: 4478555
  To establish a list of eligible candidates that will be used to fill full and part-time, permanent and substitute assignments, for the duration of the list, up to one year. The anticipated vacancy is a 12-month, full-time (8 hours/day) position located at the District Office in Simi Valley, CA.
  
  APPLICATION DEADLINE: Completed applications must be submitted no later than 11:59 p.m. on May 14, 2024. Late applications will not be accepted.
  
  TESTING PROCESS MAY INCLUDE:
  A) Training and Experience (T&E) Evaluation = Qualifying (pass/fail)
  B) Multiple Choice Test = 40% weighting on final score
  Tentatively scheduled for May 22, 2024.
  C) Structured Interview = 60% weighting on final score
  Tentatively scheduled for the week of May 28, 2024.
  
  Applicants must meet the minimum qualifications stated in the job posting by the application deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. Those with the highest scores on the multiple choice test will be invited to the structured interview. Those who pass the structured interview will complete a computer applications test administered online. The testing process is subject to change as needs dictate. All communication regarding this process will be delivered via email.
  
  The information included in the Work Experience section of the application will determine whether applicants meet minimum qualifications. Please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields.
  
  Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job
  
  Summary
  Under the general supervision of an assigned supervisor, performs a variety of complex technical and specialized duties pertaining to the management and reporting of the district's special education student data.
  • Reviews submitted student individual education plans (IEPs) for completeness and compliance with state, federal, and district rules and regulations governing special education program requirements; investigates and corrects errors and missing information to ensure accurate and compliant IEP data into the special education data management system.
  • Audits special education student data entered by others to identify, investigate, and correct errors in data (e.g. inaccurate codes, mismatches, duplicates, etc.) and ensure that data entered in the special education data management system matches data in the district student information system; follows up with appropriate parties (e.g. case managers, program specialists, psychologists, speech therapists, information technology staff, school site staff) to identify reasons for discrepancies and obtain missing and corrected data.
  • Establishes and enforces data entry standards and continuously monitors data entry into the special education data management system to maintain accurate special education student data and ensure that IEP-related meetings are conducted and finalized in accordance with established timelines; follows up with appropriate parties as necessary to ensure that meetings are conducted and recorded in accordance with established timelines.
  • Submits special education data from the district special education data management system to the state student data management system (CALPADS); investigates and corrects errors reported to the district by CALPADS.
  • Runs data queries to create internal (e.g. case lists, student demographics, miscellaneous information requests) and external (e.g. state and federal) reports for a variety of purposes such as assisting with the assignment of caseloads, tracking IEP deadlines, following up on past due evaluations, and ensuring compliance with reporting requirements; creates and provides simple and straightforward queries to end users.
  • Serves as the functional lead for the special education data management system and provides user support and troubleshooting to users district-wide to resolve basic issues; contacts software providers for advanced troubleshooting.
  • Researches and responds to inquiries pertaining to special education data practices, policies, and procedures.
  • Enters special education student information data into the district special education data management system and student information system.
  • Provides training and instruction to others on special education database systems and data entry standards and procedures.
  • Attends a variety of meetings, trainings, and workshops to maintain up-to-date knowledge of special education program and data reporting requirements to ensure district compliance.
  • Performs a variety of clerical support duties such as scheduling meetings, preparing and distributing documents and materials, and creating and maintaining files and records.
  Other Duties and Responsibilities
  Performs other duties as assigned that support the overall objective of the position.Education and Experience
  
  A high school diploma or equivalent AND three years of experience recording and maintaining data in an electronic database and preparing technical reports, preferably including experience with special education student database systems
  OR
  An associate degree, preferably with coursework in management information systems or a related field, AND two years of experience recording and maintaining data in an electronic database and preparing technical reports, preferably including experience with special education student database systems
  OR
  A bachelor's degree, preferably with coursework in management information systems or a related field, AND one year of experience recording and maintaining data in an electronic database and preparing technical reports, preferably including experience with special education student database systemsQualifications
  • Knowledge and Skills
  Requires knowledge of:
  • Applicable federal, state, and local laws, codes, and regulations governing special education program and data reporting requirements
  • Applicable District rules, policies, procedures, initiatives, goals, and objectives
  • Special education data management and student information systems
  • Principles and practices of gathering, organizing, auditing, and correcting data
  • Principles and practices of report preparation
  • Principles and procedures of records management
  • Mathematical principles
  
  
  • Abilities
  Requires the ability to:
  • Gather, organize, maintain, and distribute a high volume of data
  • Learn, interpret, and apply laws, rules, regulations, policies, and procedures pertaining to special education program and data reporting requirements
  • Monitor and implement changes in special education program and data reporting requirements
  • Analyze situations and adopt effective courses of action
  • Collaborate with others to carry out work
  • Communicate clearly and concisely, both orally and in writing
  • Operate office equipment, including computers and supporting word processing, spreadsheet, email, and database applications
  • Plan and organize work to meet changing priorities and deadlines
  • Learn and apply new information, skills, and technology
  • Gather information and data from a variety of sources to prepare reports
  • Carry out verbal and written instructions
  • Maintain confidential records and information
  • Provide training and work direction to others
  
  
  • Physical Abilities
  Requires:
  • Ability to function indoors in an office environment engaged in work of primarily a sedentary nature
  • Ambulatory ability to sit for extended periods of time
  • Ability to use near vision to read printed materials
  • Ability to retrieve work materials from overhead, waist, and ground level files
  • Ability to engage in constant repetitive motion
  • Working Conditions
  
  
  Working Environment
  Work is performed in an indoor environment where minimal safety considerations exist.
  
  Individuals protected by the Americans with Disability Act (ADA) may request accommodation if needed. In order for appropriate arrangements to be made for testing, your request must be received at the time your application is submitted. If special arrangements are not requested at the time the application is submitted, it is understood that no special accommodations are required. Documentation on the need for accommodation must accompany your request.
  
  Equal Employment Opportunity Statement
  The Simi Valley Unified School District is committed to providing equal opportunity for all applicants for employment. The application, examination, and selection process shall be free from unlawful discrimination, including discrimination against an individual or group based on race, color, ancestry, nationality, national origin, ethnic group identification, age, religion, marital, pregnancy, or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; a perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

• About the company

  Simi Valley Unified School District is a school district in Ventura County, California.

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