Thank you for considering a career at Bon Secours Mercy Health!

Summary of Primary Function/General Purpose of Position
The Special Events Coordinator serves as a liaison to local foundation offices to provide event planning services for Foundation special events. Foundation events are those designed to generate fundraising revenue and/or to cultivate or steward donors. The Special Events Coordinator will work with a wide variety of internal and external contacts to plan and execute successful events and assist market foundation teams with solicitation of sponsorship funds to achieve foundation goals of philanthropic support.

*In market travel required*

Essential Job Functions
• Design, develop and execute all event planning/logistics for a successful outcome, including development of special event collateral/marketing materials and public promotion of special events to the appropriate audiences.
• Prepare planning documents for each event, including event objectives/desired outcomes, logistics details and timetables, and event communications plans.
• Develop event budgets and monitor income and expenditures for each event.
• Develop event related direct mail, individual proposals, and assist market foundation teams in soliciting gifts for sponsorship. Manage direct mail functions in coordination with Data Solutions staff members for list preparation, recording of actions and responses and reporting.
• Manage events through the Raiser’s Edge Events module in the donor database. Work with Data Solutions team which will process, receipt and acknowledge gifts and sponsorships for events.
• Coordinate the production of committee reports, agendas, meeting arrangements, correspondence, and other committee support.
• Work with local foundation teams to develop event briefing/debriefing materials. Provide foundation leadership with event statistics, when appropriate; maintain updated calendar of all events and provide details as required. Complete an evaluation report after each event with outcomes against objectives, revenue, expense, cost to raise a dollar, participation, growth, and other measures of event success.
• Assist markets with execution of Associate Campaign activities

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation.

Employment Qualifications

Required Minimum Education:

High School/GED

Preferred Education:

Bachelors

Field of Study

Communications, public relations, hospitality management, business

Licensure/Certification

None

Work Experience:

Minimum Years and Type of Experience Required:

2-3 years of experience in event planning and volunteer management work experience. Non-profit environment experience desirable.

Skills

Develop detailed plans for event execution

Attention to detail

Solicit donations

Relationship building

Analyze event outcomes and report findings

Teamwork

Follow prescribed data processing guidelines

Conflict resolution

Motivate and track volunteer and committee involvement with events

Critical thinking

Provide clear communication to local staff, vendors, donors and volunteers regarding events

Customer service

Create, track and report on budget

Time management

Track and manage RSVPs, sponsorships, donations, special requests, etc..

Prioritization of work

Work with minimal supervision

Acceptance of authority

Ability to communicate effectively in English with strong written and verbal communications skills

Active listening

Bon Secours M ercy Health is an equal opportunity employer.

Many of our opportunities reward* your hard work with:

• Comprehensive, affordable medical, dental and vision plans
• Prescription drug coverage
• Flexible spending accounts
• Life insurance w/AD&D
• Employer contributions to retirement savings plan when eligible
• Paid time off
• Educational Assistance
• And much more

*Benefits offerings vary according to employment status

S cheduled Weekly Hours:

Work Shift:

Department:

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com .