• Job Description

  Req#: 5128215

  JOB DESCRIPTION
  Job Title Specialist, Finance Department	Evaluation Type Non-Exempt	Department Finance
  Pay Grade P7	FLSA Non-Exempt	Date Revised April 2025	Supervisor Director of Finance

  BASIC FUNCTION & RESPONSIBILITY: Provide support to the Finance Department in regards to Vendors, Purchasing Card Program, Travel, and Payment Processing.

  QUALIFICATIONS:

  Education/Certification:

  • High school diploma or equivalent

  Special Knowledge/Skills/Abilities:

  • Knowledge of accounting policies and procedures related to the assigned department
  • Knowledge of budgeting principles and practices
  • Knowledge of the District’s accounting policies and procedures
  • Knowledge of accounting programs
  • Skill in the use of accounting software
  • Skill in operating standard computer and software applications, including but not limited to electronic mail, word processing, spreadsheets, databases, and presentations
  • Skill in providing advice and counsel to administrators or supervisors
  • Skill in researching and analyzing data and reports
  • Skill in maintaining and reconciling accounting and financial records
  • Skill in making verbal and written presentations
  • Ability to organize and prioritize work responsibilities

  Experience:

  • Four (4) years of related experience

  CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

  Support of Administrative, Fiscal and/or Facilities Functions:

  • Review and approve all Check Requests in Skyward and work with end users.
  • Monthly Reporting on Check Requests.
  • Implement and manager Employee Reimbursement module in Skyward for all District employees.
  • Import Credit Card transactions from Citibank into Skyward.
  • Review all credit card charges submitted in Skyward to ensure proper coding, receipts attached and clear explanations.
  • Collaborate on P-Card process with other members of the District.
  • Reconcile Citibank Statement charges to Skyward and provide to AP for timely payment.
  • Review of Transportation invoices for Base Billing, Excess Charges, and Field Trips; enter receiving records and submit invoices to AP to ensure timely payments.
  • Review of Food Service monthly invoices, update PO, enter receiving records and submit invoice to AP for timely payments.
  • Review Utility invoices, track monthly on Spreadsheet, receive in Skyward accordingly and submit invoices to AP for timely payments.
  • Create online payment items in all Vanco platforms.
  • Review Scholarship accounts and work with Accounts Payable to process timely payments to Universities.
  • Maintain Finance Forms on website and within Google Forms.
  • Keep records up to date.
  • Prepare correspondence using a personal computer.
  • Receive incoming calls, answer questions, and direct calls to the proper party.
  • Keep informed of and comply with state and district policies and regulations concerning primary job functions.
  • Provide assistance to campuses/departments as requested.

  Organization Improvement:

  • Work collaboratively to improve programs.

  Professional Growth and Development:

  • Participate in professional development that increases effectiveness and improves District performance

  School/Community Relations:

  • Interact positively with employees and the community to provide needed information and to promote the District in a favorable manner.

  Organization Morale:

  • Participate in team building activities and the decision-making process as appropriate.
  • Communicate and collaborate with campus/department staff to enhance service delivery and customer satisfaction.

  Other Responsibilities:

  • Comply with policies established by federal and state law, including but not limited to State Board of Education and local Board policy.
  • Perform other job-related duties as assigned.

  SUPERVISION EXERCISED: None

  MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

  • Tools/Equipment Used: Standard office equipment including personal computer and peripherals
  • Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
  • Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
  • Lifting: Occasional light lifting and carrying (less than 15 pounds)
  • Environment: May work prolonged or irregular hours; frequent district wide travel; occasional statewide travel and out-of-state travel
  • Mental Demands: Work with frequent interruptions, maintain emotional control under stress

• About the company

  Serving the students of Bastrop, Cedar Creek, Red Rock, Rockne and Paige.

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