• Job Description

  Req#: R119147

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  Job Title:

  Sponsored Program Coordinator

  Department:

  ERIK | Office of Sponsored Programs Administration

  The Office of Sponsored Programs (OSP), under the auspices of the Enterprise for Research, Innovation and Knowledge (ERIK), supports the development, implementation, and coordination of sponsored research at the University from proposal development to project closeout. OSP provides a full range of research administration services to support Ohio State faculty, staff, and graduate students through research administration, responsible stewardship of funds and sound management practices.

  The Sponsored Program Coordinator (SP Coordinator) position performs research administration functions for the Office of Grants and Contracts (OGC) under the supervision of OGC leadership and in collaboration with Sponsored Program Officers (SPOs).

  The individual in this role will assist the OGC leadership and Sponsored Program Officers by coordinating the grants and contracts administrative job duties across OGC workloads. This includes paperless proposal and award files and new award review processes. Independently performs data entry and management activities in the Grants module systems. Provides proposal review, including budgets. Initiates post-submission proposal process (PA-005 transfers). Monitors financial status of research projects and provides reports, as required. Creates and processes sub-award agreements. Monitors and initiates project close-out process.

  Provides staff leave coverage to SPOs and leadership and assumes responsibility for workload relief during high-volume periods. Works to build knowledge base in research administration and stays current on agency regulations, requirements, and policies. Provides high-quality customer service to the OSP research constituents and the University's research community. Assists and participates in staff training and Principal Investigator (PI) trainings. Performs other tasks as assigned.

  A successful SP Coordinator has the ability to perform the following essential skills and competencies: Possess time management ability, follow-through, organizational skills, and attention to detail; be capable of multi-tasking, problem solving, and possess strong verbal and written communication skills; Be capable of efficiently learning new systems and adopting new procedures; Be self-motivated, and balance working autonomously as well as within a team; be comfortable with being flexible and adaptable performing in a high volume and deadline driven environment; Understand the importance and value in providing exceptional customer service; Possess the ability to review and interpret award/contract language and sponsor and University policies and procedures; Apply financial analysis and budgeting skills using Excel spreadsheets as a tool; Enjoy working in a culture that promotes work/life balance, peer collaboration, autonomy, and supportive leadership.

  Required Qualifications:

  • At least one (1) year of customer service experience.
  • At least one (1) year of administrative experience in a professional business capacity in any of the following: data entry and/or information management, compliance with policies and procedures, procurement, accounting, and financial management.
  • Proficient in the use of Microsoft Word, Excel, and Outlook.

  Desired Qualifications:

  • Bachelor’s degree or equivalent experience is highly preferred.
  • One (1) year of experience with and knowledge of any of the following: Federal or private agency sponsors, contract/grant regulations, University policy;
  • Experience with electronic research administration tools and systems;
  • Demonstrated experience developing budgets and/or analyzing financial data;
  • Knowledge of research funds administration or business administration practices.

  Function: Research Administration

  Subfunction: Sponsored Programs

  Career Band and Level: T2

  There are two positions available with this posting.

  Additional Information:

  We strongly encourage that applicants submit both a resume and a cover letter.

  The pay range for this job profile is $18.19-$23.90. The offers for these positions will fall within this range based on internal equity, the unit's available budget, and the candidate's qualifications.

  Employees are provided several flexible work schedule and location options aligned with U.S. Eastern Time Zone including an option for remote. All employees are provided university-configured equipment and supportive technology tools. Employees are required to provide reliable internet access and home office furnishings for approved remote work locations.

  Location:

  Mount Hall (0311)

  Position Type:

  Regular

  Scheduled Hours:

  40

  Shift:

  First Shift

  Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

  Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

  The Ohio State University is an equal opportunity employer.

  All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

  Applicants are encouraged to complete and submit the Equal Employment Identification form.

• About the company

  The Ohio State University, commonly Ohio State or OSU, is a public land-grant research university in Columbus, Ohio.

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