• Job Description

  Req#: SRPAY001882

  Wellabe is seeking a hybrid Senior Payroll Administrator, reporting to Finance, who will be responsible for overseeing and executing all aspects of payroll processing, payroll tax administration, general ledger account reconciliation, and W-2 processing. This role also includes coaching and training team members, ensuring compliance with MAR controls, relevant regulations and policies, and maintaining accurate payroll records. #LI-Hybrid

  Be successful in this role

  Someone in this role will:

  • Process biweekly multi-state payrolls for around 400 employees. This includes non-qualified deferred compensation distributions on annual and monthly frequencies, and all ACH direct deposit files.
  • Oversee UKG Payment Services payroll, wage and tax reporting, and wage withholding payments to ensure timely and accurate tax deposits, 941, 945, SUI returns, and garnishment activity.
  • Coordinate file transfers to Vanguard for 401(k) and non-qualified deferred compensation plans.
  • Reconcile general ledger accounts related to payroll using Workday Financial reports and UKG Pro Standard and BI reports.
  • Prepare and distribute W-2 forms.
  • Provide support and training, ensuring employees and managers are equipped to effectively use UKG Pro to record and approve time worked and absences, request one-time payments, W-4’s, direct deposits.
  • Maintain UKG Pro by reviewing new release information, setting up new features/enhancements including earnings, deductions, and tax codes, testing new features and codes to ensure compliance with all regulatory and benefit plan requirements.
  • Maintain strong attention to detail to ensure accuracy with ability to troubleshoot and resolve issues.
  • Collaborate with managers, HR, and other stakeholders to identify opportunities for process improvements and automation.
  • Participate in other accounts payable and unclaimed property processes as necessary.

  Performs other related duties as necessary or assigned.

  Qualifications

  • Strong understanding of deferred compensation plans, including 401(k) and non-qualified plans.
  • In-depth knowledge of federal, state, and local payroll tax regulations and FLSA compliance.
  • Excellent Excel skills, with the ability to create and manage complex spreadsheets, formulas, pivot tables.
  • Ability to create and edit UKG Pro BI reports.
  • Excellent communication and interpersonal skills with emphasis on confidentiality for sensitive matters.
  • Exceptional attention to detail and accuracy.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • 5 plus years' experience in payroll administration, preferably in an insurance company. CPP preferred
  • Experience with UKG Pro software is highly preferred
  • Bachelor’s degree in accounting or related discipline. A combination of education and/or relevant work experience may be accepted in lieu of a degree.
  • CPP, or other payroll certification, is highly desirable.

  Benefits

  • Hybrid availability
  • 401(k) with company match
  • Health insurance
  • Paid time off, holidays
  • Volunteer time off
  • Lifestyle Spending Account (LSA)
  • Paternity leave

  Growth opportunities

  We believe each of us has potential to grow and adapt with our business. We take your career as seriously as you do. Helping you develop your skills and talents leads to opportunities — not only for you, but also for our company. That’s why we provide:

  • LinkedIn Learning Premium access
  • CliftonStrengths® assessment and coaching
  • On-site and virtual workshops and cohorts featuring world-class content from FranklinCovey, Crucial Learning, Gallup, and more
  • Free world-class insurance acumen courses through AHIP and LOMA
  • Reimbursement and bonus opportunities for professional designations and certifications, including a tuition reimbursement program
  • Opportunities to take part in Wellabe's mentorship programs

  About Wellabe

  Since 1929, Wellabe has been finding solutions to help our customers protect their health and financial well-being. And we’re committed to fostering an internal culture of inclusivity, well-being, and development so each of our team members can succeed. Learn more about Wellabe’s culture of betterment by visiting wellabe.com/culture.

  Wellabe is full of smart, caring, hard-working people with a broad range of talents who understand collaboration is key. We bring our best selves every day, to connect with others to solve problems, spark innovation, and bring ideas to life. Meet the team and learn what makes Wellabe a great place to work by visiting wellabe.com/news/employee-spotlights.

  Our core values:

  • Be dedicated: Show unwavering commitment by proactively taking initiative, setting clear goals, and managing time effectively.
  • Be trustworthy: Take accountability for actions, navigate difficult conversations with integrity, and build strong relationships through consistent, honest behavior.
  • Be determined: Demonstrate enthusiasm and a relentless drive to overcome obstacles and achieve goals.
  • Be collaborative: Foster teamwork by being self-aware, actively listening, and effectively communicating across all levels.
  • Be open: Embrace diversity and new ideas to create an inclusive environment.
  • Be generous: Embody generosity and compassion by serving a greater purpose and helping others.
  • Be better: Commit to continuous improvement and adapt effectively to change.
  • Be well: Prioritize physical and mental health, manage stress, and demonstrate emotional intelligence.

  Be well – thrive in an environment that fosters inclusivity, well-being, and development.

  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

• About the company

  American Enterprise Group remains committed to helping you secure your financial future by providing solutions that protect your health, happiness, and the financial future of your entire family.

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