Company Description

Publicis Groupe, known for its award-winning creativity, the best technology, digital and consulting expertise, is the world's third largest communications group. With 80,000+ colleagues in over 100 countries, the Groupe has four Solution hubs: Creative with Publicis Communications, Media with Publicis Media, Digital business transformation with Publicis. Sapient, and Health & Wellbeing with Publicis Health.

Since 2014 with the acquisition of Sapient, Publicis Groupe has undergone a profound transformation by scaling a new model connecting data, creativity, and technology. The Groupe has continued this journey with the 2019 acquisition of Epsilon to further scale the data-led offering and provide true momentum to our client's own transformation.

This model, with a country-led approach, is called the "Power of One" and gathers all the capabilities of the Groupe under one roof, putting clients at the core of the organization.

Job Description

Summary and Scope of Position:

The Senior Purchasing Analyst (PA) is responsible for the creation and routing of Purchase Orders. The PA will also approve workflow of the vendor invoice for vendor payments.

Responsibilities:

• Receive purchase order requests sent to group email
• Create purchase orders in SAP system,
• Match vendor invoices to purchase orders in Altair
• Investigate invoice discrepancies; check shipping and freight backup
• Check bank details, tax if applicable, postings, and documents for correct data entry, mathematical accuracy, and proper coding
• After audit of invoices, ensure authorizations are received from Agency through routing of invoices through Query in the Process Director.
• Approve invoices for payment and ensure receipt from vendors
• Work with vendors to ensure invoicing requirements are met
• Review and follow up on all open PO's with past due delivery dates

Other/General

• Liaison between BI Billing Team and Account Team relative to the purchasing, payment processes, jobs need to be researched to make sure PO is being set up correctly (billable/non-billable)
• Process owner for accounts payable documents, system monitoring and reporting
• Work as a Team to prioritize requests
• Help gather reports and identifying errors
• Identify opportunities for process improvements; and will escalate issues
• Help with client audits and compilation and review of documents

Qualifications

• Demonstrate the ability to apply knowledge of accounting principles to the Agency's system and processes.
• As well as in a team environment.
• Strong preference for New York area candidates
• Proficient in Microsoft applications specifically Excel (can perform complex functions).
• Assemble and review invoices to be completed for payment

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation Range: $45,500-$68,500. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.

Our Publicis Groupe motto "Viva La Différence "means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on encouraging belonging and creating equitable &inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and allow every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact hrcompliance_usms@publicis.com.

Veterans Encouraged to Apply

The Company anticipates the application deadline for this job posting will be 05/21/2024

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