• Job Description

  Req#: 4260756

  Performs a variety of secretarial, clerical and administrative duties. Works independently under the general direction of the immediate supervisor.

  • Maintains and updates files, records, and reports.
  • Drafts, types & researches correspondence for reports, charts, etc.
  • Maintains and updates records and files in PubWorks Software.

  • Work order entry in work order software.

  • Performs general administrative duties such as scheduling meetings, making appointments, taking messages, and filing.
  • Communicates and interacts with the public and professional staff.
  • Accesses, inputs and retrieves information and data from a computer.
  • Enters and updates Sunshine 811 locates.
  • Maintains and updates agenda and prepares various reports for bi-weekly staff meeting.
  • Generates IT help desk tickets for Traffic Division.
  • Receives, screens and routes phone calls, visitors and mail.

  • Account payable Workflow
  • Payroll Entry
  • Checks inventory for required purchases and tracks blanket purchase order balances.
  • Obtains quotes from vendors and enters purchase order requisitions.
  • Tracks and prepares invoices for reimbursement claims for third party damage to County assets.

  Education/Experience:

  High school diploma / GED supplemented by technical training in office administration or related college courses, or an equivalent combination of education and related working experience in an office environment.

  Licenses, Certifications, or Registrations:

  • Class E Florida Driver license.

  Knowledge, Abilities, and Skills:

  Knowledge of office policies and procedures.

  Knowledge and practice of organizational and time management skills.

  Knowledge of accounting, financial planning, and budgeting.

  Knowledge of word processing, spreadsheet, and database computer programs.

  Ability to operate various office equipment.

  Ability to understand and follow oral and written instructions.

  Ability to analyze information and make judgment decisions.

  Ability to use a personal computer and various computer programs.

  Ability to maintain and update logs, files, and records with a high degree of accuracy.

  Ability to prepare correspondence and reports.

  Ability to effectively communicate, both verbally and in writing.

  Ability to effectively interact and establish working relationships with staff and the public.

  Ability to research documents.

  Typing/keyboard skills.

  ENVIRONMENTAL CONDITIONS :

  Work is normally performed inside in an office environment. Field work may be required after a natural disaster such as a hurricane.

  SUPPLEMENTAL INFORMATION:

  This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

  
  

  JOB DESCRIPTION ACKNOWLEDGEMENT

  ATTESTATION

  I have read the job description for the above position and understand the job duties, requirements and responsibilities for the position. I attest that I am able to perform the essential functions as outlined in the job description either with or without accommodation. I understand that if I require accommodation, I will contact the Human Resources Department to request an accommodation.

  If I have any questions about the job duties described in the above job description, I should discuss them with my immediate supervisor or a member of the Human Resources staff.

  I have discussed any questions I may have had about this job description prior to signing this form.

  _____________________ __________________________
  

  Employees Signature Date

  __________________________ ____________________________
  

  Employees Name (Please Print) Employee Number

  
  

• About the company

  Indian River County is a county located in the Treasure Coast region of the US state of Florida.

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