• Job Description

  Req#: 4591699

  
  

  STAFF SPECIALIST
  (Inmate Services Division/ Commissary Operations)
  
  Only employees of the Orange County Sheriff-Coroner Department who meet the minimum qualifications will be considered.

  In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:
  
  Effective June 27, 2025 – 4.00% increase
  
  Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

  DEADLINE TO APPLY

  Qualified applicants are encouraged to apply immediately, as the recruitment will close on
  Wednesday, August 7, 2024 at 11:59 PM (PST).

  
  
  Position/Recruitment Information
  This recruitment is being held to establish a Department Promotional Eligible List to fill vacancies in this class until the next recruitment. The Eligible List established may also be used to fill positions in similar and/or lower classifications.
  
  The Opportunity
  The Inmate Services Division has an exciting opportunity working as a Staff Specialist, within the Commissary Operations Unit.
  
  Inmate Services Division (ISD) is comprised of multiple specialty units, Commissary Operations, Food Services, Correctional Programs & Technology, and Division Support. The Units are dedicated to delivering high quality products, professional services, nutritional meals, as well as rehabilitation and re-entry programs for the inmate population.
  
  Commissary Operations
  The Sheriff’s Commissary provides hygiene, snack and stationary items to inmates housed in the various Sheriff’s jail facilities. The Commissary is a highly automated, profit-based operation which provides a source of revenue to the Sheriff’s Inmate Welfare Fund to support inmate programming. The Commissary receives, processes, fills, and delivers inmate orders to approximately 3,500 inmates in each jail facility, twice a week. With a staff of 24 professional employees, Commissary Operations is responsible for processing 12,000+ orders per month with annual sales of approximately $4,000,000.
  
  The Staff Specialist assigned to Commissary Operations leads and supervises a team of nine (9) Correctional Services Assistants, in the daily activity of the Commissary Operations for the delivery of commissary goods to inmates. This position requires working in a Custody/Jail setting around staff and inmates.
  
  Example of duties include, but not limited to:
  

  • Manage Service and Product Contracts, analyze and project budget fund availability for the Commissary unit
  • Generate and analyze Commissary’s Profit and Loss monthly statement and analyze sale trends and values
  • Administer market values comparisons and evaluate appropriate and/or mainstream sale prices in retail stores
  • Analyze Inmate Welfare Fund Technology inventory and tracking of purchases
  • Engage and collaborate with internal and external stakeholders
  • Address emergent or planned operations and personnel challenges, issues or obstacles that may impact Commissary Services
  • Conduct assessments to address problems and implements appropriate solutions within organizational units
  • Track Division personnel training
  • Lead and oversee special projects
  • Ensure policies, standards, and procedures are adhered to; applies best practices
  • Utilize a variety of proprietary databases and vendor applications

  
  DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
  The ideal candidate will possess excellent written and verbal communication skills, demonstrate proficiency in multitasking, and showcase adaptability in response to operational changes. Proficiency in Microsoft Word, Excel, and Outlook is also required.
  
  In addition, the ideal candidate will demonstrate extensive knowledge and/or related experience in the following core competencies:
  
  LEADERSHIP
  

  • Provides guidance and direction to others in order to achieve business objectives, fostering an environment that encourages openness, creativity, and innovation
  • Takes personal accountability for decisions and actions
  • Builds strong working relationships both within and outside the organization

  
  EFFECTIVE COMMUNICATION
  

  • Communicates in a clear, organized manner both orally and in writing
  • Builds consensus among diverse groups for the purpose of meeting business objectives
  • Listens actively to others for full understanding of what is being communicated

  
  PLANNING AND ORGANIZATION
  

  • Integrates change smoothly
  • Works in an organized manner
  • Exhibits cost consciousness and conserves department and/or County resources

  
  JUDGMENT / DECISION-MAKING
  

  • Quickly and effectively adapts to operational changes
  • Analyzes information and available resources to formulate practical and sustainable solutions
  • Anticipates and identifies potential obstacles and takes proactive steps to generate appropriate alternative solutions

  
  TEAMWORK / COLLABORATION
  

  • Establishes and maintains good working relationships with peers, colleagues, supervisors, managers, other County agencies, and outside agencies/vendors
  • Accountable for individual and team responsibilities and deliverables
  • Actively promotes teamwork by cultivating a culture and work environment that empowers individuals and teams

  
  MINIMUM QUALIFICATIONS
  Click here to learn more about the minimum qualifications and example of duties for the Staff Specialist position.
  
  PLEASE NOTE: The competencies listed above will be used to select the ideal candidate. Your application and answers to the supplemental questions should be descriptive, concise and highlight the areas you have developed expertise, matching your professional experience with the specific competencies listed above.
  
  SELECTION PROCEDURES
  Sheriff Human Resources screens all applications to identify the most qualified candidates for the position based on the skills required to meet the needs of the Department. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition.
  
  Applications must emphasize all the areas in which the applicant has expertise and accomplishments in the specific competencies related to the position.
  
  Application Appraisal Panel |Application Rating (Refer/Non-Refer): An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen all application materials and rate for job knowledge, competencies and related experience described above. The more qualified candidates will be referred to the next step. (The information you provide will be used as a scoring device, so please be descriptive in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.)
  
  Structured Oral Panel Interview (Weighted 100%): Candidates will be interviewed and rated by a panel of job knowledge experts. Each candidate's rating will be based on responses to a series of questions designed to elicit the candidate's qualifications for the job. Only the most successful candidates will be placed on the eligible list.
  
  Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
  
  ELIGIBLE LIST
  After all procedures have been completed, Sheriff Human Resources will establish an eligible list of qualified candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
  
  Veterans Employment Preference Policy (VEPP)
  The County is committed to providing a mechanism to give preferential consideration in the Employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.
  
  HOW TO APPLY
  Only on-line applications will be accepted. Resumes will not be accepted in lieu of on-line applications. Application information must be current, succinct and related to the requirements in this job announcement. Your application should demonstrate your professional experience and education related to the specific qualifications/duties listed in this bulletin, including areas which you have developed expertise.
  
  Click here for tips to complete your application.
  
  EMAIL NOTIFICATION:
  Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
  
  FREQUENTLY ASKED QUESTIONS:
  Click here for additional Frequently Asked Questions.
  
  For specific information pertaining to this recruitment contact Sophia Maciel at 714-834-5198 or smaciel@ocsheriff.gov. For other recruitment information, please contact Sheriff Recruiting at 714-834-5811.
  
  
  Click here to view the OC Sheriff's Department website

  
  

  Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

  
  

• About the company

  The Orange County Employees Retirement System administers retirement and disability benefits to eligible employees and beneficiaries.

Notice