• Job Description

  Req#: STUDE003526

  Summary

  The Student Accounts Representative works directly within the Office of Student Financial Services on all aspects of cash management, billing, receivables, reconciliation, departmental planning, with an emphasis on communication and customer service. Under the general supervision of the Student Accounts Supervisor

  Essential Duties and Responsibilities

  Operations:

  • Perform daily Student Account functions to include cash management and campus-wide deposits, daily journal entries, monitoring Student Account activities for all programs, direct deposit functions, and Student Account reconciliations.
  • Administrator the Brinks 24Seven and check scanner processes.
  • Assist in the invoicing, researching, and following up on all aspects of Military, National Health Service Corps. (NHSC), Scholarships, Vocational Rehab and Reserve Accounts.
  • Assist students and authorized third parties with Student Account issues, billing, and questions.
  • Communicate with campus Departments (i.e., Student Services, Business Office) on fiscal issues.
  • Assist with monthly/quarterly reconciliation (i.e., Business Office)
  • Complete and analyze management reports as required.
  • Assist Student Accounts Supervisor on various projects as assigned.

  Planning:

  • Pro-actively identify risks and roadblocks that need to be addressed; identify and detail creative solutions, along with preliminary recommendations, to minimize the impact of these potential problems.
  • Actively participate in the annual planning process to improve operations and advance departmental objectives.
  • Assist with maintaining and updating the Student Accounts policy and procedure manuals.
  • Assist with maintaining and updating the Student Accounts CARS tables

  Other Duties:

  • Assist Student Accounts Supervisor or Director of Student Financial Services & Registrar on various projects as assigned.

  Qualifications

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  Education and/or Experience

  High school diploma or GED required; Associates degree in Management/Accounting or related field preferred. Must have 3-5 years working in an accounting, accounts receivable, financial aid, student accounts, or business/financial office role, preferable at a graduate institution. Previous experience with account reconciliations and journal entries is preferred.

  Computer Skills

  Intermediate to advanced knowledge of Microsoft Office; Outlook, Word, and Excel required. Experience with CARS preferred

  Physical Demands

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  While performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit, Use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision.

  Work Environment

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. ,

  Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

  We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.

  Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• About the company

  Midwestern University is a private medical and professional school with campuses in Downers Grove, Illinois and Glendale, Arizona.

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