• Job Description

  Req#: R-4110

  Venture outside the ordinary - TMX Careers

  The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

  Ready to be part of the action?

  The Administrator of Vote Processing will contribute to the day-to-day operations of tabulating votes with respect to shareholder meetings and supports the Client Management team. This role involves interaction with co-workers, relationship managers, brokers, finance and issuers or their agents.
  Tabulation of returned proxies are performed by the Vote Processing team in accordance with the STAC Proxy Protocol. Output reports are generated for reporting and other purposes, as required.

  Key Accountabilities:

  • Data Entry - Vote proxies from shareholders and intermediaries in relation to shareholder meetings
  • Download and process electronic vote files
  • Update and maintain all internal databases while ensuring a high level of detail and accuracy
  • Prepare spreadsheets for various forms of reporting with efficient use of Microsoft Excel, Word and Database software
  • Coordination with Relationship Managers, solicitors, and brokers for insider and omnibus proxy information
  • Attend shareholder meetings in a support capacity for Relationship Managers as needed
  • Complete and track monthly billable services
  • Track and perform document management tasks
  • Relationships: Maintain positive working relationships with others, both internally and externally
  • Communication: Excellent/effective oral and written communication skills
  • Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary
  • Independence: Ability to work independently, ensuring outstanding matters are addressed in a timely manner
  • Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions
  • Assessment: Anticipate, understand, and respond to the needs of peers, clients and security holders to meet or exceed their expectations. Read and analyze documents thoroughly
  • Willingness and ability to adapt to changes and responsibilities
  • Flexibility with working overtime when required
  • Other duties may be assigned as necessary

  Must Have Skills:

  • Minimum 1 year of experience in corporate/commercial or securities industry, preferred.
  • Minimum 1 year of experience in an administrative role within a fast-paced, high volume, corporate environment
  • Excellent working experience with Microsoft Office Suite (Word, Excel), Gmail/Google
  • Previous experience with Database Management
  • Strong attention to detail
  • Excellent written and verbal communication skills

  Nice to Have(s):

  • Proxy / Transfer Agent experience, knowledge of STAC Proxy Protocol

  Note:

  • Location: downtown Toronto office - 4 days in office; 1 day remote
  • 4 month Co-op Internship: May 6, 2024 - August 23, 2024

  In the market for…

  Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

  Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

  Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

  Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!

  Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

  Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

  TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.

• About the company

  TMX Group Limited is a Canadian financial services company that operates equities, fixed income, derivatives, and energy markets exchanges.

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