• Job Description

  Req#: 1358
  Position Type:
  Secretarial/Clerical/ Secretary - 10 month
  
  
  Date Posted:
  5/21/2025
  
  
  Location:
  Hillcrest High School
  
  
  To assist in maintaining high quality services for staff, students, parents, and community members who utilize the services assigned to this position.
  To assist immediate supervisor in carrying out the duties assigned to that position.
  To strive for positive and collegial public relations with the staff, students, parents and community members.
  To maintain confidentiality in all areas assigned to this position.
  Possess the ability to speak clearly and be understood by others.
  Possess the ability to write legibly.
  Possess the ability and have received the training to effectively operate a computer, using a PC platform, at a level which would allow a candidate to pass a test administered for this position.
  Possess the ability to demonstrate effective telephone skills and the ability to operate a modern phone system.
  Demonstrate the ability to calmly address individuals using the services offered by the position.
  Possess an acceptable attendance history in prior positions and demonstrate the ability to meet the daily attendance requirements of the designated position.
  Possess a successful work history, supported by references, in a work setting similar to the position for which the candidate is applying.
  Demonstrate the ability to practice confidentiality with sensitive information.
  Demonstrate effective interpersonal skills to assist in establishing a positive climate in the work environment.
  Prepares class rosters as needed
  Prints schedules as needed
  Prepares and maintains transcripts as needed
  Updates/corrects permanent records as needed
  Prepares files for new students as needed
  Enters test scores on transcripts as needed
  Maintains appointment calendar for Student Services Department
  Dispenses information to students, parents, and staff
  Arranges appointment and visits of college representatives
  Monitors guidance aides
  Maintains supply order inventory
  Files, take messages, and schedules appointments for guidance personnel
  Types graduation list, orders diplomas and prepares diplomas for distribution
  Maintains copier and printers in guidance office
  Prepares purchase orders and maintains budget for guidance department
  Opens and distributes mail
  Helps disseminate mailings to students and parents
  Processes report cards and school opening information
  Prepares materials for incoming freshmen
  Prepares work permits for students and residents of Hillcrest
  Prepares reports for newsletters, school report card, etc.
  Responsible for grading process
  Prints miscellaneous reports, labels, etc. as requested
  Files college information
  Prepares program materials for all special occasions for the Student Services Department
  Copies and compiles test booklets as requested by Assistant Principal for Student Services
  Assists counselors and Assistant Principal for Student Services preparation for testing and guidance programs
  Answers daily phone calls
  Greets all visitors to the Student Services Department
  Other duties as assigned
  BREMEN COMMUNITY HIGH SCHOOL DISTRICT 228
  Midlothian, IL 60445
  NOTICE OF POSITION
  May 21, 2025
  
  POSITION: Student Services Secretary
  
  STARTING DATE: 2025-26 School Year
  
  QUALIFICATIONS: 1. A high school diploma
  2. Clerical experience or training preferred
  3. Experience in a school setting preferred
  4. Such alternatives to the above qualification as the Board may find appropriate and acceptable.
  TERMS OF
  EMPLOYMENT: 1. Work year: Ten-Months
  2. Salary and fringe benefits to be established by the Board of Education.
  
  PERFORMANCE RESPONSIBILITIES: See attached job description.
  
  EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on evaluation of Educational Support Personnel.
  
  APPLY TO: Interested applicants should attach a letter of interest and supportive documentation (complete resume, copy of certificate, college credentials and transcripts, and references) to the online application on the District web site at:
  
  https://www.bhsd228.com/jobs
  APPLICATION DEADLINE: Until position is filled
  BREMEN HIGH SCHOOL DISTRICT 228
  
  JOB DESCRIPTION
  
  TITLE OF THE POSITION:
  Student Services Secretary
  
  LOCATION OF THE POSITION:
  Hillcrest High School
  
  REPORTS TO:
  Assistant Principal for Student Services
  
  GENERAL DUTIES:
  1. To assist in maintaining high quality services for staff, students, parents, and community members who utilize the services assigned to this position.
  2. To assist immediate supervisor in carrying out the duties assigned to that position.
  3. To strive for positive and collegial public relations with the staff, students, parents and community members.
  4. To maintain confidentiality in all areas assigned to this position.
  QUALIFICATIONS:
  
  The candidate must have earned a high school diploma.
  Clerical experience or training preferred.
  Experience in a school setting preferred.
  
  ESSENTIAL FUNCTIONS:
  1. Possess the ability to speak clearly and be understood by others.
  2. Possess the ability to write legibly.
  3. Possess the ability and have received the training to effectively operate a computer, using a PC platform, at a level which would allow a candidate to pass a test administered for this position.
  4. Possess the ability to demonstrate effective telephone skills and the ability to operate a modern phone system.
  5. Demonstrate the ability to calmly address individuals using the services offered by the position.
  6. Possess an acceptable attendance history in prior positions and demonstrate the ability to meet the daily attendance requirements of the designated position.
  7. Possess a successful work history, supported by references, in a work setting similar to the position for which the candidate is applying.
  8. Demonstrate the ability to practice confidentiality with sensitive information.
  9. Demonstrate effective interpersonal skills to assist in establishing a positive climate in the work environment.
  PERFORMANCE RESPONSIBILITIES:
  • Prepares class rosters as needed
  • Prints schedules as needed
  • Prepares and maintains transcripts as needed
  • Updates/corrects permanent records as needed
  • Prepares files for new students as needed
  • Enters test scores on transcripts as needed
  • Maintains appointment calendar for Student Services Department
  • Dispenses information to students, parents, and staff
  • Arranges appointment and visits of college representatives
  • Monitors guidance aides
  • Maintains supply order inventory
  • Files, take messages, and schedules appointments for guidance personnel
  • Types graduation list, orders diplomas and prepares diplomas for distribution
  • Maintains copier and printers in guidance office
  • Prepares purchase orders and maintains budget for guidance department
  • Opens and distributes mail
  • Helps disseminate mailings to students and parents
  • Processes report cards and school opening information
  • Prepares materials for incoming freshmen
  • Prepares work permits for students and residents of Hillcrest
  • Prepares reports for newsletters, school report card, etc.
  • Responsible for grading process
  • Prints miscellaneous reports, labels, etc. as requested
  • Files college information
  • Prepares program materials for all special occasions for the Student Services Department
  • Copies and compiles test booklets as requested by Assistant Principal for Student Services
  • Assists counselors and Assistant Principal for Student Services preparation for testing and guidance programs
  • Answers daily phone calls
  • Greets all visitors to the Student Services Department
  • Other duties as assigned
  
  TERMS OF EMPLOYMENT:
  
  Ten-month secretary for Student Services work year. Salary and fringe benefits to be established by the Board of Education.
  
  School District 228 is an Equal Opportunity Employer
  
  
  
  

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