• Job Description

  Req#: C9234-24-0021?language=en&page=167&sort=publicationDateDesc

  Job summary

  PGME is the Norfolk & Norwich Post Graduate Medical Education Department. The postgraduate team consists of Band 4 Medical Education Administrators who co-ordinate and provide medical education training and teaching programmes for Junior Doctors and Consultants.

  We work in the Bob Champion Research and Education Building which boasts its own caf area.

  Full time: 37.5 hours per week, part time hours will also be considered.

  Interview date: 24th January 2024

  Main duties of the job

  As post holder you will:

  • work within a small friendly team
  • have some autonomy of work
  • have the ability to develop your own workload

  As the ideal candidate for this role, you would be someone who has an understanding of medical teaching programmes for training doctors. You would also have knowledge and skills on Event Management with a strong organisational background.

  The role would include undertaking Event Management of specified events and to manage a Consultant Faculty to ensure the delivery of education and teaching meets the standards required.

  You would be responsible for line management of the PGME Admin Team including 1:2:1's, appraisals and other HR related issues.

  Project management or event management skills would be advantage but are not essential as training will be provided.

  About us

  Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

  The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

  We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity

  We can offer you the full range of NHS benefits/discounts and in addition:

  • Flexible working hours
  • Fast Track Staff Physiotherapy Service
  • Multi Faith prayer room
  • Discounted gym memberships
  • Excellent pension scheme and annual leave entitlement
  • Wagestream - access up to 40% of your pay as you earn it
  • Free Park & Ride service direct to NNUH site
  • Free 24-hours confidential counselling support
  • On-site Nursery
  • On-site cafes offering staff discounts
  • Support in career development
  • Flexible staff bank
  • Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

  Date posted

  04 January 2024

  Pay scheme

  Agenda for change

  Band

  Band 5

  Salary

  £28,407 to £34,581 a year Per annum, pro rata

  Contract

  Permanent

  Working pattern

  Full-time, Part-time, Job share, Flexible working

  Reference number

  234-23-C2572

  Job locations

  Norfolk & Norwich University Hospital

  Bob Champion Research and Education Building

  Norwich

  NR4 7UY

  
  

  Job description

  Job responsibilities

  • To act as senior office administrator, responsible for providing a wide range of administrative support to the Deputy and Operational Manager for Medical Education that include report writing and spreadsheets
  • Project management development of courses; organising, reviewing and monitoring faculty and feedback in line with course requirements
  • To take responsibility for managing and running the department during the absence of the Deputy and Operational Manager for Medical Education. This will include a wide range of management tasks; including the ability to take the necessary steps to resolve issues
  • To be fully conversant with the work and tasks of the team, setting up/reviewing procedures/protocols and policies. To support staff in busy periods when required.
  • To be a flexible team member for when courses run outside normal working hours
  • To carry out regular one-to-one meetings with designated team members.
  • To take responsibility for managing and running the department during the absence of the Deputy and Operational Manager for Medical Education. This will include a wide range of management tasks; including the ability to take the necessary steps to resolve issues
  • To carry out staff inductions and review CPD of team members
  • When required ensure that staff absence records; annual leave, sickness and study leave are recorded and maintained. Authorising annual leave and managing sickness in the absence of the Deputy or Operational Manager Medical Education
  • Assist in the management of the departmental budgets, income generating programmes and monthly reports

  Please see the attached job description for full details.

  Job description

  Job responsibilities

  • To act as senior office administrator, responsible for providing a wide range of administrative support to the Deputy and Operational Manager for Medical Education that include report writing and spreadsheets
  • Project management development of courses; organising, reviewing and monitoring faculty and feedback in line with course requirements
  • To take responsibility for managing and running the department during the absence of the Deputy and Operational Manager for Medical Education. This will include a wide range of management tasks; including the ability to take the necessary steps to resolve issues
  • To be fully conversant with the work and tasks of the team, setting up/reviewing procedures/protocols and policies. To support staff in busy periods when required.
  • To be a flexible team member for when courses run outside normal working hours
  • To carry out regular one-to-one meetings with designated team members.
  • To take responsibility for managing and running the department during the absence of the Deputy and Operational Manager for Medical Education. This will include a wide range of management tasks; including the ability to take the necessary steps to resolve issues
  • To carry out staff inductions and review CPD of team members
  • When required ensure that staff absence records; annual leave, sickness and study leave are recorded and maintained. Authorising annual leave and managing sickness in the absence of the Deputy or Operational Manager Medical Education
  • Assist in the management of the departmental budgets, income generating programmes and monthly reports

  Please see the attached job description for full details.

  Person Specification

  Qualifications

  Essential

  • Degree level qualification or significant relevant equivalent experience
  • Excellent IT skills (Excel/Word)

  Experience

  Desirable

  • Experience of managing and supervising staff

  Skills

  Essential

  • Excellent organisational ability/office management skills
  • Excellent verbal and written communication skills

  Attitude, aptitude

  Essential

  • Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
  • Demonstrates understanding and commitment to Equality, Diversity and Inclusion

  Person Specification

  Qualifications

  Essential

  • Degree level qualification or significant relevant equivalent experience
  • Excellent IT skills (Excel/Word)

  Experience

  Desirable

  • Experience of managing and supervising staff

  Skills

  Essential

  • Excellent organisational ability/office management skills
  • Excellent verbal and written communication skills

  Attitude, aptitude

  Essential

  • Effective role model, demonstrating NNUH's PRIDE values of People focussed, Respect, Integrity, Dedication and Excellence
  • Demonstrates understanding and commitment to Equality, Diversity and Inclusion

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Norfolk and Norwich University Hospital

  Address

  Norfolk & Norwich University Hospital

  Bob Champion Research and Education Building

  Norwich

  NR4 7UY

  
  

  Employer's website

  https://teamnnuh.co.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Norfolk and Norwich University Hospital

  Address

  Norfolk & Norwich University Hospital

  Bob Champion Research and Education Building

  Norwich

  NR4 7UY

  
  

  Employer's website

  https://teamnnuh.co.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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