• Job Description

  Req#: 897196

  Temporary full-time role: January – August 2024

  Points of Light inspires, equips and mobilizes people to take action that changes the world. Through 145 affiliates across 39 countries, and in partnership with thousands of nonprofits and businesses, Points of Light engages 3.7 million volunteers in 16.7 million hours of service each year. We bring the power of people to bear where it’s needed most. For more information, visit www.pointsoflight.org.

  Reports to: Senior Manager, Corporate Solutions

  Department: Corporate Solutions

  Location: Any US location (Points of Light has headquarters in Atlanta)

  Term: January 2024 – August 2024

  Position Summary:

  The Coordinator, Corporate Solutions provides administrative and program operations support for a large-scale corporate employee volunteer campaign that engages nearly 15,000 volunteers in 50 countries and territories each summer and sits in Points of Light’s Corporate Solutions department. In partnership with the Points of Light global affiliate network, we develop and manage meaningful volunteer experiences with community organizations and engage corporate employees to drive social impact and strengthen communities around the globe. This position reports to the Senior Manager, Corporate Solutions, who oversees the client and affiliate relationships and overall program timeline and outcomes, as well as the many administrative and logistical details involved in an undertaking of this size. A typical day might involve tracking and saving data, coordinating meetings across multiple time zones, compiling meeting notes, monitoring deadlines, helping facilitate presentations, entering project or volunteer data, collecting reports and photos from affiliates, or communicating with partner organizations by email.

  The successful candidate will be a quick learner with a passion for civic engagement and the nonprofit sector, the capacity to successfully manage simultaneous tasks, and impeccable organizational skills. The Coordinator is a truly essential partner to the Senior Manager in the success of this program; this is a great opportunity to play a pivotal behind-the-scenes role in a large-scale global impact program and to gain experience in a fast-paced and collaborative nonprofit setting.

  Position Functions and Responsibilities:

  • Data management and tracking – Support management of data and information related to a large-scale global employee volunteer campaign, which includes using Excel to track and organize project-related data and an online volunteer tracking platform. Cleaning, organizing, importing, exporting, sorting – the Coordinator will need to do it all accurately and with attention to detail.
  • Program support – Provide administrative support for the program. Specific tasks vary depending on the program phase but may include data entry, electronic filing and document organization, coordinating partner and affiliate meeting logistics and compiling meeting notes, tracking deadlines and sending reminders to partner organizations, formatting spreadsheets, providing support with compiling presentations and keeping track of any communications from partners.
  • Volunteer project support – Ensure the success of volunteer events by managing intake of project documents and requests, tracking registration numbers and event dates, organizing post-event impact data, and supporting all aspects of program reporting which includes managing photos, data reconciliation and drafting the final impact report.
  • On-site program support – The Coordinator may also participate in limited travel to provide on-site logistical support (such as distributing volunteer t-shirts or staffing a check-in table) at the corporate partner’s office or partner locations before and during the program.
    • Other duties in alignment with a coordinator role at Points of Light.

  Core Knowledge, Skills and Abilities:

  • Ability to multi-task and deliver quality results in a flexible and fast-paced environment.
  • Strong organization, data management, and time management skills with a high attention to detail.
  • Demonstrated ability to quickly learn new technology platforms.
  • A high degree of personal initiative and accountability
  • Track record of being solution-oriented and proactive when collaborating with colleagues and in interactions with external stakeholders.
  • Strong written, verbal, and visual communication skills.
  • Works well independently and as part of a team with the ability to be productive in a remote environment.
  • Ability to occasionally flex schedule to non-traditional work hours across different time zones (as needed for communication with global partners).

  Requirements:

  • 1-3 years experience in nonprofit operations, office management or in an administrative role
  • Proficiency in Microsoft Office, particularly Outlook, Excel, PowerPoint, SharePoint and Word
  • Experience working with Google Workspace platform, particularly Drive, Docs, Sheets, Forms, and Slides
  • Typically requires overnight travel less than 5% of the time

  Culture and Values: Points of Light has a 30-year history that it seeks to honor, while looking toward the future as an innovative thought leader in the social sector. We have a fast-paced, collaborative environment. Our organization values innovation, dedication, teamwork and respect. We enjoy thinking big, but also working hard to deliver our best work. Our team is solution-oriented, looking for someone who is always ready to deliver on ways to solve challenges, internally and with external partners.

  What We Offer: Competitive compensation and excellent benefits including a robust PTO program: 18 days of PTO, 13 holidays, and 1 floating holiday; plus, we are closed December 25-January 1 for winter break. Medical, dental and vision benefits, free life insurance, long-term and short-term disability, a 403b program with employer match, and 1 day of paid volunteer time off per month.

  Points of Light is an equal opportunity employer committed to an inclusive workplace.

• About the company

  Each year, Points of Light mobilizes millions of people through affiliates in approximately 250 cities and partnerships with thousands of nonprofits and companies.

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