The Temporary Senior Paralegal role works a Hybrid work model, based out of Graymont's Richmond, BC Corporate office. The position is for a one year term beginning in late June 2024.

Key responsibilities of the role include, but are not limited to:

CORPORATE

• Assist with maintenance of general corporate information, including updating corporate summary reports, virtual corporate records books, and corporate structure charts
• Assist with maintenance of general corporate information, including annual reports and transparency reports for North America Subsidiaries and liaising with external counsel
• Support Graymont Limited and its North America Subsidiaries by:
  • drafting of notices of meeting, agendas and resolutions
  • collecting materials necessary for meetings and coordinating with the Assistant Corporate Secretary & Senior Paralegal
  • creating Board and Committee books in the board portal
  • drafting minutes for review by the Assistant Corporate Secretary & Senior Paralegal and/or Corporate Secretary
• Assist with Insurance renewal, in particular, the Director, Officer and Corporate entities inputs
• Manage Graymont Limited and its North America subsidiaries’ audit
• Provide backup support to the Paralegal to support the APAC subsidiaries boards
• Maintain general corporate information (i.e. Corporate Summary Reports and Corporate Entity Structure Charts) for Graymont Limited and the North American Subsidiaries
• Maintain director and officer information, including committee participation matrix
• Managing applications and inquiries for permits, licenses and regulatory applications and compliance forms
• Assist with maintenance of real estate database and IP records

SHAREHOLDER RELATIONS

• Assist with the preparation of private share sale documentation and tracking
• Assist with the preparation of shareholder informational meetings and webinars
• Assist with shareholder communications, including preparation of general meeting materials and logistics (mail outs)
• Assist in responding to inquiries from shareholders and their advisors
• Provide assistance with drafting the Management Proxy Circular and collection of information

ADMINISTRATION

• Support the legal initiatives related to technology implementation
• Provide training, support and mentorship to the Legal Administrative Specialist

QUALIFICATIONS

• Paralegal diploma, legal administration diploma or equivalent
• 5+ years’ work experience as an in-house or law firm paralegal with progressive, relevant experience in business or corporate law
• Demonstrates high standards of integrity, honesty, ethics, and confidentiality
• Experienced in drafting legal documents (correspondence, minutes, resolutions, legal documents)
• The Senior Paralegal will work a hybrid working model, with the expectation of attending the office in Richmond, BC once a week.