• Job Description

  Req#: 4295566
  
  
  Merged Promotional & Open Competitive
  *Pending PBAR Approval
  
  THEATRE ARTS OPERATIONS ASSISTANT
  
  
  WELCOME TO SANTA MONICA COLLEGE! T hank you for your interest in joining the SMC team as a Theatre Arts Operations Assistant. This position performs a variety of specialized theatre duties to support the Theatre Arts department, which involves marketing and publicizing theatre events and activities, relationship building with industry partners, applying for production rights, records management, and outreach. This position is scheduled to work 40 hours per week, 12 months per year on the Santa Monica College main campus. This is an in-person, on-ground position.
  Please note that all candidates must have authorization to work in the United States; the District does not have the ability to provide sponsorship.
  
  What You Will Bring to the College
  The ideal candidate will have an understanding of Theatre operations and possess administrative support experience for an academic Theatre Arts Department. The candidate will have a proven history of providing outstanding customer service to a variety of stakeholders, work cohesively as part of a team and independently manage competing work assignments in a fast-paced environment. The candidate will have the ability to adapt to new processes, procedures, work assignments and business applications. This candidate will pay attention to detail, effectively communicate with others, both orally and in writing and possess proficiency with common business applications, such as Microsoft Office Suite.
  
  Why Work at SMC?
  At SMC, you will work beside a diverse group of colleagues who leverage their combined talents and passions to accomplish something great. No matter what department you are in, or what job you have, your contributions will be critical to helping our students fulfill their dreams..
  Some details about us:
  • We are currently the number one transfer college to UCLA, USC, the University of California system, and Loyola Marymount University
  • We are dedicated to sustainable practices and are accessible via environmentally-friendly transportation options, including the Expo Line and Big Blue Bus.
  • We are one of the select community colleges in California approved to award a Bachelor's degree. SMC currently awards a Bachelor's degree in Interaction Design.
  Please visit www.smc.edu/about to learn more about us and why we are Proud to Be SMC!
  Benefits
  We value our employees as people, and recognize the value of work-life balance, the health of you and your family, and professional development. We offer a variety of benefits and perks to support new members of our team, including:
  • 18 paid holidays*
  • 12 paid vacation days*
  • 12 paid illness days*
  • Fully paid medical, dental, and vision-care coverage (including eligible dependents)
  • Free mental health assistance through the Employee Assistance Service for Education (EASE) program.
  • Membership in the California Public Employee Retirement System (CALPERS)
  • 5% increase in base pay for every 5 years worked with SMC, up to 40 years of service.
  • Waived tuition fees for classes taken at Santa Monica College.
  • Reimbursement for related classes, conferences or workshops to empower your professional development.
  • Free Big Blue Bus access and monthly incentives for eligible employees through the Sustainable Transportation Incentive Program
  • CSEA Chapter 36 Union Membership Option
  *Benefits, holidays, vacation, and illness days listed above assume a 12-month, 40-hour per week schedule. Benefits, vacation and illness days are prorated for other work schedules.
  Salary Placement
  New Employees: Generally, new employees start at the first step on the salary schedule. A new permanent classified employee may request a higher salary placement based on recruitment issues and/or additional training and experience which greatly exceeds the minimum requirements. Please note that salary placement above the third step requires additional approvals by Santa Monica College executive staff.
  
  Current Employees: Upon promotion, the new salary for a current, permanent employee is based on Merit Rule 12.2.7. In accordance with this rule, employees are entitled to at least a one-step (5%) salary increase, and may be eligible for advanced step placement in accordance with established criteria.
  About the Selection Process
  The selection process will consist of a Scored Training and Experience Evaluation (Pass/Fail). (Click here for more information on the training & experience evaluation process) . Candidates who meet the minimum qualifications and pass the Training and Experience Evaluation will advance to the Qualifications Appraisal Interview (weighted 100%). Candidates must be successful on all test parts to be placed on the eligibility list.
  
  The eligibility list created from this recruitment will be used to fill any vacancies that occur during the one year life of the eligibility list, including full-time and/or part-time, permanent and/or temporary positions.
  
  Santa Monica College reserves the right to modify the stated test components and weights prior to the administration of any test.
  
  Communication for this recruitment will be via e-mail. You must check your e-mail on a regular basis to be informed of your status for this recruitment.
  
  Test Retake Policy
  Based on the District’s hiring needs, we may administer multiple recruitments for this job classification (or a related job classification that uses the same test(s)) within the next several months. Candidates must wait a period of 90 calendar days between testing appointments before retesting. Candidates who are ineligible to participate in an upcoming test or interview due to the provided retake period will be notified via email, and will have their highest valid score(s) on any non-weighted (pass/fail) test parts applied toward that recruitment.
  
  The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3120 (Equal Employment Opportunity and Nondiscrimination in Employment) may be accessed at: https://www.smc.edu/administration/governance/documents/administrative-regulations/AR_3000_Human-Resources.pdf
  
  Equity Statement
  "Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity, and inclusion. Equity, diversity, and inclusion are built into the culture at SMC, and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment."Compiles data related to theatrical productions, prepares informational and or descriptive statistical reports; maintains records of box office receipts, departmental requisitions, invoices, budget accounts and inventory; communicates with vendors in collaboration with procurement department; places service calls/work orders.
  
  Performs a variety of clerical duties for the Department of Theatre Arts; maintains databases and spreadsheets; composes, edits and formats letters, emails, reports; proofreads and edits documents, organizes and disseminates information; creates, formats and distributes meeting agendas and minutes; attends meetings and maintains background and historical materials/documentation.
  
  Coordinates writing and design of departmental promotional materials; maintains and updates Theatre Arts Department website and bulletin boards, ensuring accessibility.
  
  Develops engaging and creative content campaigns for social media accounts to showcase Theatre Arts Department activities and productions; responds to comments and messages from followers in a timely manner to boost engagement and drive future traffic.
  
  Assists in developing and monitoring individual budgets for departmental productions, compiles and organizes budget information.
  
  Identifies and locates the copyright holders for specific theatrical works to be performed; prepares and applies for theatrical license rights, follows up to ensure the college is compliant with licensing requirements.
  
  Creates and maintains primary departmental production calendar including all presentations, productions and performance planning critical dates.
  
  Develops and fosters relationships with industry and community partners and other educational institutions to improve aspects of performance operations and promote theatrical productions.
  
  Provides logistical production support in the form of corresponding with organizers, scheduling, venue usage, technical support, procuring production materials and organizing travel for performances, festivals and competitions.
  
  Participates in departmental outreach activities with youth summer camps and area high schools to increase attendance at Theatre for the Younger Audience events and to support college regular and dual enrollment efforts.
  
  Participates with faculty and department management in strategy development for new innovative programs; researches and gathers related information for department planning and production meetings.
  
  Performs other related duties as requested or assigned.
  
  Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.
  Education Requirement:
  High school diploma or equivalent. An associate’s degree in theatre arts, liberal arts, communication, business administration or a closely related field is preferred.
  
  Experience Requirement:
  Two years of clerical experience in an academic theatre department, performing arts center or other entertainment-oriented productions, activities, and events.
  
  Education/Experience Equivalency:
  Experience and/or education of the same kind, level and amount as required in the minimum qualifications may be substituted on a year-for-year basis.
  For additional information about our employment process, please visit our FAQ page and click on "current employees" (for existing, permanent SMC employees) or "job applicants" (for external applicants).

• About the company

  Santa Monica College is a public, community college in Santa Monica, California.

Notice