• Job Description

  Req#: C9348-24-2088?language=en&page=386&sort=publicationDateDesc

  Job summary

  The HR Administrator for the Transactional HR Team is responsible for recording employee related information including change and termination forms, checking and ensuring the accuracy of information entered into ESR (Electronic Staff Record) and eRostering for the duration of staff employment with the Trust.

  Ensuring that information is entered accurately and efficiently to meet required deadlines on to the ESR system and to deal with any associated queries from both staff and managers arising from this action in a professional manner.

  This is a 22 hours per week post.

  Main duties of the job

  The post holder will be expected to liaise with staff and managers at all levels of the Trust, and will be responsible for dealing with day to day queries relating to contractual changes, and to assist with the expedient and customer focused resolution of any issues which may arise as a result.

  The post holder will work under the direction of their Team Leader but expected to work on own initiative, prioritising work on a day to day basis, notifying of any back log or difficulties with timely input.

  They will build and maintain relationships with key stakeholders that are both internal and external to the organisation; these will includes our external Payroll and Pension Provider Salisbury NHS Foundation Trust, there will be an expectation that the post holder liaise with the other teams within the HR Service Department, including the eRostering Team, Workforce Information, Employee Relations and Recruitment to ensure that payroll queries are dealt with promptly and to enable correct payment to be made to our staff members.

  About us

  Southern Health is one of the largest NHS Foundation Trusts in the UK, specialising in mental health and learning disabilities, as well as offering physical health community-based services.

  With a workforce of more than 7000 and a footprint that spans more than 200 sites across Hampshire, we're committed to providing the best possible healthcare, reaching a range of diverse communities, whilst placing patients and staff at the forefront of all our endeavours.

  We are currently working closely with other NHS Trusts to combine all our collective community, mental health, and learning disability services, with the plan to create a new larger, more integrated and accessible organisation.

  The transformation will happen in stages; Hampshire CAMHS, part of Sussex Partnership NHS Foundation Trust joined Southern Health in February 2024, with Isle of Wight NHS Trust mental health and community services transitioning across in May 2024. The final combination of Southern Health and Solent NHS Trust services is expected in late 2024, when our new organisation, to be known as Hampshire and Isle of Wight Healthcare NHS Foundation Trust, will be formed.

  Our new Trust will continue to cater to the unique needs of different communities, making healthcare across the county more accessible, as well as offering staff more opportunities for career development, training and partnership working.

  Join us as we embark on this exciting journey to shape the future of healthcare in Hampshire.

  Date posted

  27 August 2024

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,071 to £25,674 a year based on full time hours

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  348-CORP-5586

  Job locations

  Moorgreen Hospital

  Botley Road, West End

  Southampton

  Hampshire

  SO30 3JB

  
  

  Job description

  Job responsibilities

  Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

  We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

  Job description

  Job responsibilities

  Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

  We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

  Person Specification

  Qualifications

  Essential

  • 5 GCSE'S (Grades A-C) or equivalent including English and Mathematics or relevant Subjects, or proven experience through practice.

  Desirable

  • ECDL or other relevant ICT qualification

  Experience

  Essential

  • Knowledge and experience of using Microsoft at an intermediate level
  • Experience of working in a busy administrative environment
  • Experience in using databases to input, maintain and report on personal information
  • Experience in delivering high standards of customer service

  Desirable

  • Experience of working within a Human Resources environment
  • Knowledge of the NHS
  • Knowledge of Agenda for Change Terms and Conditions of Employment
  • Knowledge of the ESR
  • Knowledge of E Rostering systems (especially Allocate)

  Additional Criteria

  Essential

  • Good IT and numeracy skills
  • Accurate data entry skills
  • Good administrative and organisational skills
  • Excellent verbal/written communication skill
  • Good interpersonal skills
  • Able to deal confidently, tactfully and compassionately with people at all levels
  • Good telephone manner
  • Attention to detail
  • Good team player, this role liaises across multiple specialist workforce teams
  • Deliver high customer service when answering the phone, emails and face to face
  • Responsive and flexible
  • Adhered to deadlines and can escalate when required
  • Solutions focussed
  • Works together as a team
  • Honest and open
  • Identifies and reports inefficiencies quickly

  Person Specification

  Qualifications

  Essential

  • 5 GCSE'S (Grades A-C) or equivalent including English and Mathematics or relevant Subjects, or proven experience through practice.

  Desirable

  • ECDL or other relevant ICT qualification

  Experience

  Essential

  • Knowledge and experience of using Microsoft at an intermediate level
  • Experience of working in a busy administrative environment
  • Experience in using databases to input, maintain and report on personal information
  • Experience in delivering high standards of customer service

  Desirable

  • Experience of working within a Human Resources environment
  • Knowledge of the NHS
  • Knowledge of Agenda for Change Terms and Conditions of Employment
  • Knowledge of the ESR
  • Knowledge of E Rostering systems (especially Allocate)

  Additional Criteria

  Essential

  • Good IT and numeracy skills
  • Accurate data entry skills
  • Good administrative and organisational skills
  • Excellent verbal/written communication skill
  • Good interpersonal skills
  • Able to deal confidently, tactfully and compassionately with people at all levels
  • Good telephone manner
  • Attention to detail
  • Good team player, this role liaises across multiple specialist workforce teams
  • Deliver high customer service when answering the phone, emails and face to face
  • Responsive and flexible
  • Adhered to deadlines and can escalate when required
  • Solutions focussed
  • Works together as a team
  • Honest and open
  • Identifies and reports inefficiencies quickly

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Southern Health NHS Foundation Trust

  Address

  Moorgreen Hospital

  Botley Road, West End

  Southampton

  Hampshire

  SO30 3JB

  
  

  Employer's website

  https://www.southernhealth.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Southern Health NHS Foundation Trust

  Address

  Moorgreen Hospital

  Botley Road, West End

  Southampton

  Hampshire

  SO30 3JB

  
  

  Employer's website

  https://www.southernhealth.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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