• Job Description

  Req#: 4555042

  The Arlington County Treasurer is seeking an Administrative Specialist to provide functional office-wide administrative support and serve as a liaison to internal and external organizations, including budget tracking and preparation, as well as special projects assigned by the Treasurer. This position performs a variety of front-line customer service, technical, and administrative duties in support of the Division and the Department. The Treasurer's Office serves an ethnically and culturally diverse population that includes many Spanish-speaking clients for whom English is a second language.

  
  Specific Duties Include:

  
  

  • Processing invoices for charges incurred by the Treasurer's Office, to include setting up blanket purchase orders at the start of each budget cycle and managing them throughout the fiscal year;

  • Tracking all office expenditures, including vendor services such as printing and postage, operating supplies, travel, training, etc., no matter how the expense was incurred or paid;

  • Assisting with the preparation of the County and State budgets, as well as monitoring them at every stage of the budget cycle;

  • Tracking and managing office contracts, abatements, Estate Verifications, and Facilities requests;

  • Preparing documents needed to maintain Office Accreditation with Treasurer’s Association of Virginia (TAV), or in response to an accreditation audit from the TAV;

  • Assisting with onboarding new employees and offboarding departing employees; and

  • Performing other duties as assigned.

  
  The ideal candidate will demonstrate effective verbal and written communication skills, flexibility, self-motivation, time-management skills, empathy for customers, and the ability to remain professional and calm in a high-volume, fast-paced customer service environment. This position requires the ability to multitask and alternate between in-person counter duties and back-office desk duties as needed. The candidate must be detail-oriented and adept with technology and with using multiple complex systems at the same time, while eliciting, understanding and advocating for customer needs.
  

  Minimum:

  • Completion of the requirements for graduation from a standard senior high school or vocational school, a GED certificate, or the equivalent; and

  • Considerable experience performing administrative support, preferably in a related program area.

  Substitution: Successful completion of college coursework from an accredited college or university may be substituted for the experience requirement.

  Desirable: Preference may be given to candidates with experience using a wide range of software programs, specifically Microsoft Office Suite or similar software to perform program support functions. Background Check: A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.

  The pay ranges listed above are effective July 1, 2024.

  
  

  Work Hours: Monday through Friday 8 AM to 5 PM; This is not a remote opportunity; employees are expected to be in the office full time.
  
  Your responses to the Supplemental Questionnaire are considered part of the selection process. Please do not enter "see resume" as a response to the questions.

  
  

  Each section of the application must be completed. A resume may be attached; however, it will not substitute for the completed application. Incomplete applications will not be considered.

  
  

  The official title for this position is Administrative Specialist (NB).

  
  

  This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.

  
  

  For more information on Arlington County’s generous benefits and retirement plan, click here .

  
  

  Arlington County is committed to advancing diversity, equity, access, and inclusion across all our services, activities, and programs. Learn more about our commitment .

  
  

  #LI-Onsite

• About the company

  Arlington County is a county in the Commonwealth of Virginia, often referred to simply as Arlington or Arlington, Virginia.

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