• Job Description

  Req#: 4641976

  Summary

  Provides administration and management of the daily operations of the Vital Statistics Division while ensuring timely, accurate, and professional services for recording of documents. Ensures public access to official public records while restricting access to confidential records. Oversees project development activities and handles system upgrades and requests improvements and support from vendors. Develops budgetary requirements and manages personnel resources. Represents County Clerk’s Office at various meetings, functions, and conferences.

  
  

  BENEFITS
  Tarrant County employees enjoy superior health, retirement, and insurance benefits &
  13 County Holidays
  
  For more information, please click on the link below:
  http://www.tarrantcounty.com/en/human-resources/employee-benefits.html

  Essential Duties and Responsibilities

  1. Manages the daily operations of the Vital Records Division officed in eight locations.
  2. Directs the daily activities of the Assistant Manager and oversees daily activities of the Supervisor and staff.
  3. Ensures compliance with all rules and statutes by review of new legislation. Provides estimated fiscal impact and recommends implementation of new policies to comply with newly enacted legislation.
  4. Coordinates the review of proposed national standards, initiatives, and their effects on the office.
  5. Provides trend analysis for document type filings, fee increases, data usage, annual filings, external changes affecting filings, and potential revenue sources.
  6. Resolves employee issues and makes recommendations for further actions. Interviews applicants and makes recommendations for hiring. Performs subordinate performance appraisals.
  7. Develops a career path for new employees with corresponding training procedures and manuals. Maintains departmental training plan.
  8. Travels to all locations to assist and evaluate employees.
  9. Coordinates the archiving of documents retained by the Vital Records Division for permanent storage and irretrievability.
  10. Coordinates multiple elements within the division to ensure goals are met in a timely manner.
  11. Coordinates the applications of security clearances for staff and access to state remote birth certificate systems.
  12. Coordinates the annual certification of employees by the Office of the Attorney General.
  13. Establishes services and ensures a high level of customer satisfaction at all locations.
  14. Works closely with ITD to evaluate current records management and automation programs to determine future applications.
  15. Attends staff meetings; prepares and submits weekly manager’s reports.
  16. Reviews and coordinates consolidation and transfers of Local Registrar duties.
  17. Prepares annual budget requests.
  18. Establishes and maintains communications with other county, state, federal, and municipal agencies.
  19. Represents the County Clerk’s Office at various local and county functions and state conferences.
  20. Performs all other related duties as required.

  Minimum Requirements

  NOTE: ALL APPLICATION INFORMATION (INCLUDING LICENSURE, EDUCATION, WORK HISTORY, REFERENCES, AND RESPONSES TO EACH SUPPLEMENTAL QUESTION) MUST BE COMPLETED OR YOUR APPLICATION WILL NOT BE CONSIDERED .

  
  

  • Bachelor’s degree or higher+ seven (7) years of full-time related years of records management/administration experience, including three (3) full-time years in a supervisory/management capacity experience. -OR-

  • Associate degree + nine (9) years of full-time related years of records management/administration experience, including three (3) full-time years in a supervisory/management capacity experience. -OR-
  • High School diploma + eleven (11) years of full-time related years of records management/administration experience, including three (3) full-time years in a supervisory/management capacity experience

  
  

  • Must be bondable and

  • Possess a valid driver’s license with a good driving record.

  • Must attain Acknowledgement of Paternity Certification by Texas Attorney General’s Office and security clearance from Department of State Health Services – Vital Statistics Unit within one year.

  • Must have excellent oral and written communication, presentation, and interpersonal skills. Demonstrate effective leadership and organizational skills.

  • Must have thorough knowledge of all phases of Vital Records processes.

  • Experience in the information systems environment, Microsoft Office programs, local area networks, and imaging software preferred.

  • Ability to conform to authority and comply within the guidelines set by statutes, rules, and County Clerk policies and procedures.

  If hired, must provide proof of educational attainment
  at New Hire Processing or during the promotional process.
  

  Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

  Physical Demands and Work Environment & Other Requirements

  While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, bend, stoop, climb, lift, push and pull. Use of a motor vehicle is required to perform the essential duties of this position.

• About the company

  Tarrant County is located in the US state of Texas.

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