• Job Description

  Req#: 4700679
  The Vital Records Technician, under general supervision, performs a wide variety of general clerical and specialized tasks in the registration and processing of vital record legal documents as mandated by law; examines and categorizes information from vital records and enters appropriate types of information into a computer system. Employee is responsible for the initiation and maintenance of patient medical records and release of information processes according to organizational, State and HIPAA guidelines. Employee must exercise tact, courtesy, and good judgment in contact with county employees, outside organizations and government officials at a variety of levels, and the general public. Employee must also establish and maintain effective relationships as necessitated by work assignments.

  
  
  As part of the recruitment process for this position, an online skills assessment is required to test the abilities needed to fulfill the essential functions of this job. After completing the application, please copy and paste the following link to complete the assessment:
  https://www.ondemandassessment.com/link/index/JB-QY9C1YZIQ?u=86102
  
  Please note: Any candidates (internal or external) not taking all the required tests as part of the application process will not be considered.

  Performs a wide variety of general clerical and specialized tasks in the registration and processing of vital records and patient medical records and releases of information.
  
  Reviews all birth, death, and fetal death certificates for completeness and accuracy pursuant to local, state, and federal mandates, codes, and medical certification requirements.
  
  Reviews, processes, and records birth certificates and fetal death events; forwards original certificates to State Vital Records via the Vital Records Automated System (NCDAVE).
  
  Coordinates the accurate input of birth, death, and fetal death certificates with hospitals, physicians, funeral directors, midwives, and State Vital Records (NCDAVE) according to State guidelines.
  
  Provides customer service over the phone, by mail, and in person.

  
  

  Issues disinterment/re-interment permits, burial transit permits, and processes Green Burial certificates.
  
  Maintains a list of County resident births and deaths that have occurred within and outside the County.
  
  Processes Declaration of Paternity (Affidavit of Parentage) for any child born out of wedlock in North Carolina and registers home births for a child born in Union County.

  
  

  Complies with State and County regulations concerning birth and death issues; prepares appropriate forms and explanation letters in reply to inquiries regarding certificates, and maintains, indexes, and organizes patient medical records.
  
  Ensures that all charts are available and renames accordingly for daily clinical appointments.
  
  Updates Maternity records on patients for labor and delivery and faxes records to hospital.
  
  Creates and processes Proof of Care Letters as needed.

  
  

  Processes incoming and outgoing release of information in a timely and efficient manner, per confidentiality and HIPAA policies and guidelines.
  
  Scans charts and documents onto Laserfiche,
  
  Purges, boxes, and logs medical records to be imaged.
  
  Reviews imaged and microfilmed medical records upon request.
  
  Assists in the process of Subpoenas or Court Orders for medical records.
  
  Maintains and creates adoption medical records.
  
  Orders and stocks necessary forms; supplies forms to funeral homes, hospitals, hospice, and other agencies upon request.
  
  Provides front desk coverage on a rotating basis, answers the switchboard, and assists with other business services duties as assigned.
  
  Checks incoming faxes on a daily basis and assigns them to the appropriate clinics.
  
  Performs other related duties as assigned.

  MINIMUM QUALIFICATIONS

  Education and Experience:

  High School Diploma or an acceptable equivalency diploma (GED), and two (2) years of clerical experience in a health care setting; or an equivalent combination of education and experience.

  
  

  Licenses or Certifications:

  Must be a certified North Carolina Notary or become certified within 90 days of employment.

  
  

  
  

  PREFERRED QUALIFICATIONS

  Education and Experience:

  Associate’s degree, and five (5) years of clerical experience processing birth and death certificates in NCDAVE and using an electronic medical records system.

  
  

  Licenses or Certifications:

  Must be a certified North Carolina Notary or become certified within 90 days of employment.

  
  

  Special Requirements:

  Bilingual (Russian and/or Spanish)

  PHYSICAL DEMANDS

  Must be physically able to operate a variety of machinery and equipment including computers, copiers, facsimile machines, calculators, printers, etc. Must be physically able to lift at least 30 pounds, carry, push, pull, or otherwise move objects. Sedentary work involves sitting, but may involve walking or standing for periods of time.

  
  

  WORK ENVIRONMENT

  Work is performed in a relatively safe, secure, and stable work environment.

• About the company

  Learn about Union County and the services provided to residents and businesses to promote and sustain the quality of life and lifestyles unique to our county,

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