• Job Description

  Req#: C9298-ONC-0512?language=en&page=376&sort=publicationDateDesc

  Job summary

  Expected Shortlisting Date

  29/05/2025

  Planned Interview Date

  06/06/2025

  We have an exciting opportunity for a Band 2 Ward Clerk to join the Nurse-Led Radiotherapy Review Clinic, in Bexley Wing in St Jamess Hospital in a permanent role.

  Radiotherapy Review Clinic is a busy department where the team sees up to 70 patients per day with varying radiotherapy treatment related problems from a range of oncology specialities.

  We are looking for a motivated, enthusiastic individual with excellent communication, interpersonal and leadership skills to support the nursing team in managing and developing the service we provide to ensure our patients are receiving the best possible care.

  Main duties of the job

  The successful candidate will be responsible for answering phone calls from patients, relatives, other health care professionals and communicating relevant information to the nursing team.

  Using PAS and MOSAIQ they will cash up the outpatient clinics running on Radiotherapy review clinic as well as the nurse led injection clinic running on Oncology outpatients department.

  The successful candidate will work with the team to maintain stock levels of necessary paperwork and helping maintain filing.

  Working alongside the Band 7 & Band 6 management team they will help to organise and maintain clinic room allocations and clinic guidelines.

  They will also be asked to take minutes during team meetings.

  About us

  The Radiotherapy Review Clinic is a warm and welcoming team that is part of the Oncology CSU that also cares for haematology and surgical oncology patients. We work closely with the radiotherapy team to deliver a high standard of care to all our patients. We are based in the Bexley Wing at St Jamess Hospital, which is a purpose-built cancer facility.

  Come and join our team in Leeds and become part of The Leeds Way sharing our vision and values. Our Trust is recognised for our staff engagement, great care and rated GOOD by the Care Quality Commission.

  Leeds Teaching Hospitals NHS Trust is one of the largest acute health providers in the UK and based in one of the fastest growing and vibrant cities in the north.

  Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

  Details

  Date posted

  02 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £24,169 a year

  Contract

  Permanent

  Working pattern

  Full-time

  Reference number

  C9298-ONC-0512

  Job locations

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Job description

  Job responsibilities

  To undertake administrative duties at ward level including the accurate and timely recording of patient activity data on Trust systems. To undertake clerical and related duties on the ward and enable Sister/Charge Nurse and other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with other departments and wards on behalf of the ward staff.

  The jobholder will contribute to the maintenance of an environment for effective care.

  PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

  Administrative and Clerical Duties

  - Record admission, transfer and discharge activity data onto the Trust PAS system.

  - Arrange patients follow-up appointments using the PAS system and order transport for patients when required.

  - Record changes to the bed base and inform the relevant corporate team

  - Handle telephone calls from relatives, hospital staff, public etc, under guidance where necessary from the Sister/Charge Nurse, and making calls where appropriate on behalf of ward staff.

  - Ensure that patients medical records (including x-rays) are available on the ward, obtaining these where necessary from other departments.

  - Transfer pathology and other reports to patients records, and general collation of records promptly and efficiently, especially on patients discharge.

  - Deliver patients mail.

  - Order stationary and complete requisition forms under instruction from Sister/Charge Nurse.

  - Complete electronic admission/bed system as required

  - Maintaining records on behalf of Sister/ Charge Nurse.

  Assisting to maintain high standards of care

  Assist in the welcome and reception of patients and visitors into the clinical area

  Maintain a safe working environment, reporting incidents, accidents, complaints

  Understand the need to maintain and respect patient confidentiality

  Participate in in-service training

  Participate in mandatory training annually

  Participate in annual performance appraisal

  Undertake duties on different wards/depts as and when required by service demands

  Develop good working relationship

  Participate in appropriate and relevant communications networks

  Ensure the maintenance of good relationships, communications and teamwork with all disciplines within the ward / department

  Job description

  Job responsibilities

  To undertake administrative duties at ward level including the accurate and timely recording of patient activity data on Trust systems. To undertake clerical and related duties on the ward and enable Sister/Charge Nurse and other ward staff to concentrate more freely on direct patient care. This will involve considerable liaison with other departments and wards on behalf of the ward staff.

  The jobholder will contribute to the maintenance of an environment for effective care.

  PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

  Administrative and Clerical Duties

  - Record admission, transfer and discharge activity data onto the Trust PAS system.

  - Arrange patients follow-up appointments using the PAS system and order transport for patients when required.

  - Record changes to the bed base and inform the relevant corporate team

  - Handle telephone calls from relatives, hospital staff, public etc, under guidance where necessary from the Sister/Charge Nurse, and making calls where appropriate on behalf of ward staff.

  - Ensure that patients medical records (including x-rays) are available on the ward, obtaining these where necessary from other departments.

  - Transfer pathology and other reports to patients records, and general collation of records promptly and efficiently, especially on patients discharge.

  - Deliver patients mail.

  - Order stationary and complete requisition forms under instruction from Sister/Charge Nurse.

  - Complete electronic admission/bed system as required

  - Maintaining records on behalf of Sister/ Charge Nurse.

  Assisting to maintain high standards of care

  Assist in the welcome and reception of patients and visitors into the clinical area

  Maintain a safe working environment, reporting incidents, accidents, complaints

  Understand the need to maintain and respect patient confidentiality

  Participate in in-service training

  Participate in mandatory training annually

  Participate in annual performance appraisal

  Undertake duties on different wards/depts as and when required by service demands

  Develop good working relationship

  Participate in appropriate and relevant communications networks

  Ensure the maintenance of good relationships, communications and teamwork with all disciplines within the ward / department

  Person Specification

  Skills & behaviours

  Essential

  • Motivated
  • Reliable
  • Trustworthy
  • Able to work as part of a multidisciplinary team
  • Committed to working with people
  • Adaptable

  Experience

  Essential

  • Insight into roles responsibilities of post
  • IT skills
  • Knowledge of Patient Administration Processes
  • Insight into role and responsibilities of post
  • Customer relations
  • Maintaining a safe environment

  Desirable

  • Clerical Experience

  Additional Requirements

  Essential

  • Good interpersonal skills
  • Team working
  • Effectively communicates with patients and team members

  Qualifications

  Essential

  • Literate/Numerate
  • Willing to undergo training as required

  Person Specification

  Skills & behaviours

  Essential

  • Motivated
  • Reliable
  • Trustworthy
  • Able to work as part of a multidisciplinary team
  • Committed to working with people
  • Adaptable

  Experience

  Essential

  • Insight into roles responsibilities of post
  • IT skills
  • Knowledge of Patient Administration Processes
  • Insight into role and responsibilities of post
  • Customer relations
  • Maintaining a safe environment

  Desirable

  • Clerical Experience

  Additional Requirements

  Essential

  • Good interpersonal skills
  • Team working
  • Effectively communicates with patients and team members

  Qualifications

  Essential

  • Literate/Numerate
  • Willing to undergo training as required

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Leeds Teaching Hospitals

  Address

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Employer's website

  https://www.leedsth.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Leeds Teaching Hospitals

  Address

  St. James's University Hospital

  Beckett Street

  Leeds

  LS9 7TF

  
  

  Employer's website

  https://www.leedsth.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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