• Job Description

  Req#: C9419-25-0510?language=en&page=804&sort=publicationDateDesc

  Job summary

  A vacancy has arisen within the Admission department for a Ward Clerk to provide clerical support to the Surgical Wards.

  You will need to be self-disciplined, motivated and be empathetic to all those you come into contact with. It is essential that you can prioritise your own workload, possess sound communication skills, work as part of a team, but also exercise initiative within set parameters.

  We are looking for someone that adopts the Trust's principles and values and can demonstrate where they use these values in their motivations and drivers - in particular, their compassion, willingness to put the welfare of others above their own interests, and personal accountability.

  The post holder must also be computer literate.

  In return we can offer you:

  • A supportive & friendly working environment
  • Active encouragement to learn and develop within your role
  • Dedicated career pathways and great opportunities for continuing professional development
  • Commitment to, and support for, your wellbeing

  We look forward to receiving your application!

  Main duties of the job

  • Receive general enquiries, via the telephone, email or face to-face, from, for example, patients, visitors, staff and others, possibly both internal and external.
  • Undertake basic Clerical tasks, such as:- production and issuing of already prepared standard and routine letters- distribution of incoming/outgoing post- filing- retrieval of files- photocopying- completion of standard Forms/Returns including the ordering of stock and supplies.
  • Type/word process routine letters and other appropriate documents.
  • Input data to relevant computerised databases
  • Ensure that both Trust and local Policies and Procedures are followed as necessary to own work.

  About us

  Our benefits

  We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

  For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

  Details

  Date posted

  27 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £24,169 a year pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  419-7200836-WC-SY

  Job locations

  York Teaching Hospital

  Wigginton Road

  York

  YO31 8HE

  
  

  Job description

  Job responsibilities

  A full description of the role is available in the attachment: job description.

  Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

  Working for the Trust

  Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

  Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

  As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

  Armed Forces Friendly Employer

  We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

  Job description

  Job responsibilities

  A full description of the role is available in the attachment: job description.

  Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

  Working for the Trust

  Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

  Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

  As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

  Armed Forces Friendly Employer

  We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

  Person Specification

  Qualifications, Knowledge, Training and Experience

  Essential

  • Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
  • Computer literacy skills to RSA2, NVQ 2 or equivalent

  Desirable

  • Previous Office/Administrative experience in an NHS environment
  • Previous Office/Administrative experience (1 year minimum)
  • Experience of dealing with confidential information

  Skills

  Essential

  • Able to organise and prioritise own workload
  • Possess sound communication skills
  • Ability to function effectively as part of a Team
  • Have the ability to exercise initiative

  Personal Attributes

  Essential

  • Self-disciplined/motivated

  Person Specification

  Qualifications, Knowledge, Training and Experience

  Essential

  • Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
  • Computer literacy skills to RSA2, NVQ 2 or equivalent

  Desirable

  • Previous Office/Administrative experience in an NHS environment
  • Previous Office/Administrative experience (1 year minimum)
  • Experience of dealing with confidential information

  Skills

  Essential

  • Able to organise and prioritise own workload
  • Possess sound communication skills
  • Ability to function effectively as part of a Team
  • Have the ability to exercise initiative

  Personal Attributes

  Essential

  • Self-disciplined/motivated

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  York and Scarborough Teaching Hospitals NHS Foundation Trust

  Address

  York Teaching Hospital

  Wigginton Road

  York

  YO31 8HE

  
  

  Employer's website

  https://www.yorkhospitals.nhs.uk (Opens in a new tab)

  Employer details

  Employer name

  York and Scarborough Teaching Hospitals NHS Foundation Trust

  Address

  York Teaching Hospital

  Wigginton Road

  York

  YO31 8HE

  
  

  Employer's website

  https://www.yorkhospitals.nhs.uk (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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