• Job Description

  Req#: 4985369

  We provide on the job training!

  Do you thrive in a fast-paced environment where no two days are the same? Are you organized, detailed-oriented and ready to be part of the behind-the-scenes engine that keeps the Clerk’s office moving? Come join our dedicated team at the Clerk’s office as a Warehouse Operations Clerk!

  This is not your typical office job – you’ll be on the move, managing document logistics, shredding records with legal retention and handling inter-office deliveries that are critical to the day-to-day function of the Clerk's office. If you are dependable, proactive and take pride in keeping things running smoothly, this exciting role is for you!

  Why join our Clerk family? Because our Clerk family is our top priority! Total Compensation packages include:

  • Generous paid time off and 17 paid holidays – yes you read that right!
  • Superior health care plans with lower costs to you
  • Retirement choices through the Florida Retirement System and deferred compensation plan
  • Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
  • Tuition Reimbursement
  • Qualifying employer for Public Service Loan Forgiveness

  At the Clerk of the Circuit Court & Comptroller’s Office you can:

  • Work with a purpose
  • Give back to the community
  • Be part of a family
  • Build your skills
  • Pursue career advancement opportunities
  • Reach your professional and personal goals

  
  

  • Employees assigned to the Records Management area perform the essential functions as outlined above, as well as:
  • Performs work under remote supervision at an off-site location.
  • Retrieves records from departments; enters records into document management system (Trakman) for storage and tracking purposes; prepares records; labels boxes for storage.
  • Delivers requested records to departments; retrieves records ready for storage or destruction.
  • Tasks may involve regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, bending, stooping, kneeling, and crouching, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials. Ability to lift 50 pounds or more.
  • Performs extensive records research, retention, and onsite destruction initiatives; includes file shifting/boxing to create space for new records, reviewing records eligible for destruction, and coordinating movement and destruction of records.
  • Performs regular inventory of records, reviews records for quality, errors, and omissions.
  • Conducts inventories and spot audits of evidence vault contents housed at all four branch locations.
  • Reviews and evaluates the civil related evidence exhibits and work processed by courtroom administrators to ensure accuracy and completeness; reports discrepancies/findings to assigned management.
  • Accepts and reviews exhibits transferred physically or electronically; screens and verifies civil related evidence submitted; verifies case information on exhibit list for accuracy, and that all evidence is properly labeled/bar-coded; inputs information into computerized tracking system.
  • Ensures compliance with evidence procedures and guidelines; ensures proper chain of custody in compliance with Florida state laws and best practices.
  • Oversees shredding of records eligible and approved for destruction.
  • Drives to other locations to deliver records or supplies, or to facilitate shredding/destruction; ensures fleet of vehicles are properly maintained and fueled.
  • Prepares certificate of destruction for the Evidence, Official Records, Courts, and the BOCC departments; compiles Purge reports using Trakman and SharePoint.
  • Serves as subject matter expert, and performs administrative duties delegated by the department management or lead.
  • Reviews errors and omissions, including issues resulting from conversion; reports findings to assigned management for correction.
  • Research various items specific to the assigned work area; reports findings to assigned management for correction.
  • Collects, organizes, and analyzes data used to review and determine the need for improvement in operational processes.
  • Recommends additional or refresher training based on error volume or trends.

  High school diploma (or GED), supplemented by three (3) years of and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment, or an equivalent combination of education, training, and experience. Some vocational or college courses preferred. Once qualified, deputization may be required to perform the assigned functions.

  *This is a mandatory testing position, successful completion of a pre-employment drug screen & physical examination (if applicable) is required prior to employment.

  PHYSICAL ABILITY
  
  Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds).
  
  If assigned to Records Management, tasks may involve regular and sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, bending, stooping, kneeling, and crouching, and that generally involves lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials. Ability to lift 50 pounds.
  
  Tasks may involve extended periods of time at a keyboard or workstation.

  Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at careers@mypalmbeachclerk.com or 561 355 4172.

  The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.

• About the company

  Whether you get married, buy a house, receive a traffic ticket, or simply enjoy the benefits of a county that is financially stable, you have been impacted by the services of this highly diverse and complex office.

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