• Job Description

  Req#: 4767183
  Circuit Court Clerk - Carbon County Circuit Court – Rawlins
  
  
  Open Until Filled
  
  **Application For This Position Cannot Be Accomplished On This Site.
  Please Follow The Directions In The How To Apply Section At The Bottom Of This Job Description.
  
  
  GENERAL DESCRIPTION:
  
  
  
  The Carbon County Circuit Court, located in Rawlins, Wyoming, seeks to hire a Part-Time Clerk to assist with the preparation and processing of court cases. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills. This position is part-time for 20 hours per week.
  The Carbon County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detained cases as well as issues protection orders. The Court is located in Rawlins, Wyoming, known for its recreational opportunities. Carbon County is full of wide-open spaces and wild places for year-round enjoyment.
  Human Resources Contact: 307-777-7629 Adam Arreygue aarreygue@courts.state.wy.us
  
  
  ESSENTIAL FUNCTIONS: This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required. Essential functions of this position include the following:
  
  
  Customer Service
  • Provides customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone.
  • Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email.
  • Address and resolve issues and concerns raised by customers in a timely and effective manner.
  Case Management
  • Uses the case management system to track cases as follows:
  1) Open cases – determine case type, cause of action, and assess and receipt filing fee if required.
  2) Docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images.
  3) Case dispositions – determine and enter closing events, disposition type, and judgment details.
  • Processes, maintains, and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals.
  • Prepares, proofreads, edits, and mails out documents such as notices and final orders.
  • Schedules and tracks deadlines to move cases forward and meet procedural requirements.
  Bookkeeping
  • Collects fees, fines, bond money, garnishments, and restitution. Applies credits to appropriate cases and issues receipts.
  • Balance cash drawer by payment type and ensure accuracy in the case management system.
  • May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested.
  Courtroom Support
  • Calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings.
  • Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects.
  • Performs follow-up work after court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules.
  • May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel.
  Recordkeeping
  • Assists in the preparation of files for storage, drug court procedures, and any other duty assigned.
  • Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file.
  • Prepares record checks by searching indexes and/or documents to obtain and verify information.
  • Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence.
  Communication
  • Communicate effectively, verbally, and in writing; establish and maintain effective working relationships with co-workers, the public, and various entities; follow written and oral instructions accurately; calmly resolve disputes with distressed customers both at the counter and on the phone.
  • Collect, open, sort, distribute, and send postal mail, email, or other information.
  • May be responsible for court correspondence.
  Performs other related duties as assigned by the Circuit Court Chief Clerk or Judge.
  
  
  PREFERENCES:
  
  
  Preferences: Preference will be given to applicants who meet the requirements plus any of these preferred qualifications.
  
  
  • Legal secretary experience.
  • More than two (2) years of administrative or executive assistant experience.
  • Bookkeeping experience.
  
  
  KNOWLEDGE, SKILLS & ABILITIES:
  
  
  
  • Appropriately maintain confidentiality of court records.
  • Ability to develop a good working knowledge of the case management system, and to assist with training employees on the case management system, court procedures, court documents, and file management.
  • Ability to organize and prioritize duties, handle multiple tasks at the same time, and tolerate constant interruptions.
  • Ability to efficiently operate and maintain all office equipment.
  • Ability to become familiar with court policies and procedures, the Wyoming Statutes, legal terminology, legal concepts, principles, and procedures.
  • Knowledge of general office procedures, proper grammar, spelling, and punctuation.
  
  
  MINIMUM QUALIFICATIONS:
  
  
  Education and Experience:
  Requires a high school diploma or GED equivalent with at least one year of clerical experience.
  
  PHYSICAL WORKING CONDITIONS: This position requires mobility to work in a typical office setting. The applicant must have the ability to:
  
  
  • Use standard office equipment.
  • Stand and/or walk for a period of time.
  • Read printed materials and computer screens.
  • Communicate in person or over the phone.
  • Ability to attend work on a regular basis, including arriving at work on time.
  • Ability to lift up to 25 pounds.
  • Occasional evenings and weekends may be required.
  • Occasional travel.
  
  
  NOTES:
  
  
  • Employment is an at-will position subject to a background check.
  • FLSA: Non-Exempt
  • This position is a State of Wyoming employee. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.
  • Working Job Title: Circuit Court Clerk
  
  
  HOW TO APPLY:
  
  
  
  Interested applicants must submit a cover letter, resume, and completed Branch application for consideration. Click here to complete the application process online. The Branch also accepts email and mail submissions. Please use the downloadable application and return the completed form along with a cover letter and resume to:
  Wyoming Supreme Court,
  Attn: Human Resources Manager,
  2301 Capitol Avenue, Cheyenne, WY 82002;
  OR
  
  
  Via email to aarreygue@courts.state.wy.us.
  Veterans: If you are a United States Armed Forces veteran or the spouse of a veteran who was married to that veteran at the time of that person's death and receives survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach Form DD214 to the application.
  
  The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
  
  

• About the company

  Wyoming (/waɪˈoʊmɪŋ/) is a state in the Mountain West subregion of the Western United States.

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