• Responsible for operational and administrative direction and supervision of the court. Oversee and maintain the court records and the flow of work processed through the court in a timely and effective manner.
• Plan, organize, and coordinate the work of assigned employees; make hiring decisions and ensure new employees receive proper training; prepare performance evaluations; make recommendations to the judge for performance-related employment actions.
• Analyze court dockets and operations to develop processes that will improve case management and court services. Establish rules, procedures, and/or standards that best achieve a productive workforce.
• Manage the court schedule to ensure proper staffing coverage. Review and approve leave requests and weekly timesheets.
• Manage the court’s jury operations, including the efficient use of state and citizens’ time and resources.
• Supervise and maintain records for auditing, docketing, statistical, and historical retrieval.
• Resolve problems and questions regarding work methods and processes presented by employees.
• Provides training to clerks on Circuit Court operations. Reviews the work of other clerks to assist with training and ensure procedures are being followed.
• Prepare and administer the court budget for the state and county.
• Monitor expenditures to ensure compliance with budget allocations. Approve invoices and submit them for payment.
• Prepare fiscal reports, including statistics, calendars, disposition charts, and data relative to the cases before the court.
• Manage court bank accounts in accordance with the Supreme Court's internal auditors’ guidelines.
• Supervise other related accounting and financial activities, conforming to the Supreme Court's internal auditors’ requirements.
• Attend regular Chief Clerk meetings. Stay up to date on court policies and procedures. Communicate changes to staff and ensure compliance with new or revised policies and procedures.
• Authorize access to court records.
• Perform quality control audits to ensure the accuracy of court records.
• Complete and maintain an accurate filing system.
• Maintain, liaison, and coordinate court operations with representatives of allied government agencies.
• Calmly resolve disputes with angry and irrational customers, both in person and on the phone.
• Manage court-fixed assets and ensure inventory procedures are followed.
• Report any areas of concern to the judge.
• Manage a caseload, cash drawer, and perform all duties as expected of a clerk, senior clerk, and deputy clerk.
• Perform other related duties as assigned by the Circuit Court Judge.

PREFERENCES:

Preference will be given to applicants who meet the requirements and have experience in in State of Wyoming court systems, including state, county, or municipal courts.

• Supervise and delegate the work of others; apply general management principles to specific organizational and operational problems; communicate effectively (verbally and in writing); establish and maintain effective working relationships with employees, representatives of various agencies, and members of the public.
• Professionally and courteously deal with people, to include co-workers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress.
• Consistently demonstrates analytical ability, administrative skills, ingenuity, and independent judgment.
• Train others on policies, procedures, accounting principles,s and use/maintenance of equipment.
• Attend work on a regular basis, including arriving at work on time.
• Travel on occasion to include overnight stays.

• Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.
• Working within deadlines to complete projects and assignments.
• Establishing and maintaining effective work relations with co-workers and others having any interactions with the District Court.
• Explaining court procedures and processes in a clear, concise, and comprehensive manner.
• Operating a computer utilizing a variety of commonly used and specialized software applications.
• Operating usual office and courtroom equipment and technology.
• Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports.

• Circuit Court policies, processes, and procedures.
• Legal requirements for court operations and case processing.
• General office procedures: proper grammar, spelling, and punctuation.
• Proficient skills in typing, word processing, proofreading, and general filing.
• Budgeting and purchasing procedures.
• Applicable State and Federal rules, codes, and regulations.
• State and County policies and procedures.
• Legal terminology.

MINIMUM QUALIFICATIONS:

• Use standard office equipment;
• Stand and/or walk for a period of time;
• Read printed materials and computer screens;
• Communicate in person or over the phone;
• Ability to attend work regularly, including arriving at work on time;
• Ability to lift up to 25 pounds.
• Occasional evenings and weekends may be required; and
• Occasional travel.

• Employment is “at-will” and subject to a background check.
• FLSA: Non-Exempt
• This position is a State of Wyoming employee. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package including the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, STD, LTD, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.