Accounts Payable Specialist

Accounts Payable Specialist
27271 Las Ramblas, Suite 210, Mission Viejo California 92691 (100% onsite)
6+ Month contract

Must have:
Role will be required to sit onsite in Mission Viejo at our Total Vision Home Office. Has a potential to convert to full time employee. Needs to have the following: Experience handling electronic invoices and processing them through a standard AP workflow, including data entry. Proficiency in Excel, including calculating subtotals and totals, allocating invoice amounts based on provided or calculated allocation percentages, and using functions such as Pivot Tabl, XLOOKUP, VLOOKUP, and similar tools. Sufficient experience to manage AP processing independently with minimal supervision. Experience with Sage Intacct is a plus

Job Summary
The Accounts Payable Specialist serves as the first point of contact for Accounts Payable–related inquiries and plays a key role in ensuring accurate, timely, and compliant AP processing. This role supports internal and external business partners, maintains strong knowledge of AP policies and systems, and contributes to continuous process improvement initiatives.

Key Responsibilities

• Act as the first point of contact for all Accounts Payable inquiries.
• Respond to routine and complex inquiries from internal and external business partners, ensuring communication aligns with divisional and corporate strategies.
• Apply in-depth knowledge of Accounts Payable policies, procedures, and communication techniques to resolve inquiries accurately and consistently.
• Remain current on policy and procedure updates and recommend or implement improvements as needed.
• Build and maintain effective working relationships with business partners at all organizational levels to ensure timely and accurate AP processing.
• Ensure confidentiality, data integrity, and compliance with security policies and procedures.
• Support Accounts Payable process improvement initiatives and proactively identify opportunities for enterprise-wide impact.
• Assist in the development and maintenance of AP process documentation.
• Process Accounts Payable payment proposals for all payment types in accordance with departmental procedures and cash management guidelines.
• Utilize Procure-to-Pay systems (e.g., VIM, ERS, SNC, SAP FI, Concur) to deliver high-quality customer support, training, and troubleshooting.
• Distribute Accounts Payable checks following established controls, procedures, and timelines.
• Maintain accurate and secure Accounts Payable records and files in compliance with record retention and confidentiality standards.

Job Qualifications / Specifications

• 1–2 years of experience in a customer support role, preferably within a Finance or Accounting environment.
• ERP system experience preferred.
• Moderate proficiency in Microsoft Office, particularly Microsoft Excel.
• High level of accuracy, attention to detail, and confidentiality.
• Excellent verbal communication and active listening skills.
• Strong written communication skills, including business writing, grammar, and punctuation.
• Proven organizational and time management skills, with the ability to manage competing priorities in a fast-paced environment with frequent interruptions.
• Demonstrated ability to learn quickly, support change management, and adapt to new processes and systems.
• Ability to work independently or collaboratively as part of a team.
• Flexibility to work any shift and overtime as required.
• Clean credit history, as verified by a credit report.