• Job Description

  Req#: 2311-0811-001

  Introduction

  The Business Services Department is seeking a hard-working, motivated, and detail oriented Accounting Technician with the ability to balance multiple tasks and quickly adapt to changing office situations. This position will provide administrative support to the Accounting and Finance departments and is responsible for performing various tasks such as processing invoices, reconciling accounts, preparing accounts for billing, researching delinquent accounts and ensuring all deadlines are met.

  General Description

  Work with other departments/divisions to ensure correct and timely billing Collect payments from customers and accurately records it into the system Update client accounts based on payment or contact information Must be professional and detail-oriented, maintain a high level of confidentiality, and be able to handle multiple tasks simultaneously with speed and accuracy. Excellent problem solving skills Enjoy working in a team setting Ability to grasp training quickly and provide a high level of customer service

  Essential Functions

  Maintains and reconciles accounts by preparing journal entries, comparing deposits, disbursements, and adjustments to bank statements and reports, researching and resolving discrepancies, differences and errors, attaching documentation to reports, and filing documentation Prepares financial reports and forms by printing out or downloading financial information, entering information into spreadsheets, and other sources, reviewing information, and making corrections as needed Processes payments by receiving and posting monies to accounts, assigning account numbers, preparing funds for deposit, preparing receipts, and distributing payments to the appropriate parties Disburses funds by entering and preparing checks, attaching documentation, posting disbursements to accounts, preparing journal vouchers, balancing and updating reports, and filing Assists with purchasing activities such as obtaining quotes, initiating requisitions or direct releases and processing change orders Assists with budget research, prepares reports, monitors revenues and expenditures, compiles data relating to financial issues Maintains petty cash accounts, applies policies and procedures to operations and processing appropriated documents, reviews internal controls, identifies errors, and writes new procedures SPECIFIC DUTIES: Reviews capital assets purchases by comparing the supplier invoices with asset acquisition information and processing appropriate entries in the general ledger. Process capital asset transactions, including transfers, retirements, etc. and works with department asset liaison to provide updated asset information in the general ledger

  Minimum Qualifications

  Minimum Education Level & Type: 6 months vocational, administrative, or technical training post High School Minimum Experience Qualifications: At least 2 years in small business accounting or related field *Any combination of relevant education and experience may be substituted on a year-for-year basis.

  Special Job Requirements

  None

  Preferred Qualifications

  Associate's Degree in Accounting or a related field Over 1 year full-time experience performing entry level accounting duties within a state or local government Experience in Microsoft Office products Experience in Enterprise Resource Planning (ERP) financial software

  Selection Plan

  As part of the online application process all applicants are required to submit a resume under the 'Resume' tab or you may email your resume directly to neil.nickol@tucsonaz.gov and please indicate in the subject lineACCOUNTING TECHNICIAN 2311-0811-001 Resume. Please ensure your application contains the required resume prior to submission or email it to neil.nickol@tucsonaz.gov by NO LATER THAN THE CLOSE DATE/TIME. Applications received without a resume will be considered incomplete. Applicants who meet the minimum qualifications will be evaluated on the education and work experience in their employment profile, their resume review, and the responses to their supplemental questions. The highest scoring applicants will be invited to participate in an oral board interview. In-person Oral Board Interviews will be held the week ofDecember 4, 2023. Hiring Interviews may be conducted following completion of Oral Board Interviews. *It is important to note that the City of Tucson uses Microsoft Teams for its virtual interviews. Please ensure that you have access to this software application. Upon completion of all examination processes, the highest scoring applicants will be placed on the Civil Service Employment List. An applicant's ranking on the Civil Service list will be based on their final score which will be calculated as: 10% of your rating for education and work experience 30% of your rated resume review 60% of your Virtual Oral Board interview This recruitment will establish a civil service list that will be utilized to fill vacancies occurring within the next 6 months. Veterans, Native American, or Disability preference points will be added to the final score for those that are placed on the Civil Service Employment List. If you qualify for preference points as outlined in the Employment Profile, you must present appropriate documentation at the time of the Oral Board Interviews by emailing them Neil.Nickol@tucsonaz.gov. The DD 214 must be a copy that indicates characterization of service. If you are in need of Americans with Disabilities Act-related accommodation during the testing process, please email Neil.Nickol@tucsonaz.gov at least 48 hours prior to the evaluation.

  Conclusion

  Communications throughout this process will be sent via email exclusively so please ensure your browser accepts emails from jobs@tucsonaz.gov and check your email account regularly. Failure to respond or follow instructions will result in disqualification. All email inquiries should be directed to Neil.Nickol@tucsonaz.gov and/orhr-ccs_satellite@tucsonaz.gov

  Pre-employment Medical Testing Requirements

  None

  Bulletin Footer

  To ensure accurate payroll information for tax purposes, the successful candidate will need to provide their original Social Security Card or original letter from the Social Security Administration with their social security number prior to beginning work with the City of Tucson. The City of Tucson hires lawful workers only - US citizens or nationals and non-citizens with valid work authorization - without discrimination. Federal immigration laws require all employers to verify both the identity and employment eligibility of all persons hired to work in the United States. In its efforts to meet the law's requirements, the City of Tucson participates in the E-Verify program established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to aid employers in verifying the eligibility of workers. Retired City of Tucson employees receiving benefits from the Tucson Supplemental Retirement System who are considering reemployment with the City should be aware that pursuant to Section 22-37(g) of the Tucson City Code, retirement benefits shall be suspended during the period of reemployment with the City of Tucson unless you have been separated at least twelve consecutive months before returning to work AND you return to a non-permanent employment classification. Creditable service does not accrue during any reemployment period.

• About the company

  Tucson is a city in and the county seat of Pima County, Arizona, United States, and is home to the University of Arizona.

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