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Accounts Payable and Project Coordinator for a Residential Construction and Design-Build Firm in the US (Home Based Full Time)
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Job Description
- Req#: 147741000056506369
Job Description
• Enter vendor and subcontractor invoices into Buildertrend and QuickBooks
• Verify purchase orders and match them to invoices
• Track and reconcile project expenses across multiple entities
• Manage subcontractor compliance: W9s, COIs, lien waivers
• Prepare weekly accounts payable reports and organize payment runs (bill pay, ACH)
• Run biweekly payroll using Gusto (or similar platform) for salaried and hourly employees
• Track PTO, timesheets, and project-based labor costs
• Assist project teams with Buildertrend setup and ongoing data entry
• Coordinate with project managers to maintain accurate project budgets
• Communicate with vendors regarding missing documentation or payment issues
Skill Set
Knowledge with using the following sotfwares: * Buildertrend (required, we will train the new staff member) * QuickBooks Online * Paychex Flex (or similar payroll platform) * Online banking portals (e.g., Chase, Amex) * Google Workspace (Sheets, Docs, Gmail, Drive) **Open to Filipinos currently residing in the Philippines**About the company
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