• Job Description

  Req#: 3390565
  Job Summary:
  
  The Accounts Payable Manager is responsible for overseeing the accounts payable function across the organization to ensure timely, accurate, and compliant processing of vendor payments. This role manages the AP team, maintains vendor relationships, develops and implements process improvements, and ensures adherence to internal controls and policies. This individual will streamline various AP processes into one.
  
  Duties/Responsibilities:
  
  • Oversees the entire accounts payable process, ensuring invoices are processed accurately and timely.
  • Manages and develops AP staff (2), including assigning responsibilities, providing training, and conducting performance reviews.
  • Ensures adherence to internal controls, approval workflows, and accounting policies.
  • Reviews and approves payment runs, including checks, ACH, and wire transfers.
  • Consolidation of various AP runs and processing
  • Manage payables weekly to assist with cash management
  • Monitors and resolves AP aging and unreconciled balances.
  • Develops and maintains strong vendor relationships and handles escalated inquiries or disputes.
  • Collaborates with purchasing and receiving teams to resolve discrepancies in invoicing or payment.
  • Assists in the monthly close process, including reconciliations and accruals related to accounts payable.
  • Prepares and reviews AP-related reports and metrics for management.
  • Coordinates with external auditors by providing documentation and responding to inquiries.
  • Oversees the preparation and filing of 1099 forms and ensures compliance with IRS regulations.
  • Identifies opportunities to improve AP processes and implements best practices.
  • Performs other related duties as necessary or assigned.
  
  
  Requirements
  
  Required Skills/Abilities:
  
  • Strong knowledge of accounts payable processes, systems, and internal controls.
  • Strong organizational and time management abilities.
  • Proficiency in Microsoft Office Suite, especially Excel.
  • High attention to detail with a focus on accuracy and efficiency.
  • Strong understanding of GAAP
  • Excellent management and supervisory skills.
  • Excellent written and verbal communication skills.
  • Proficient in accounting software (Sage Intaact and Bill.com preferred)
  • Proficiency in Power BI report creation (Desired)
  
  Education and Experience:
  
  • Bachelor's degree in Accounting, Finance, or related field preferred.
  • Five or more years of experience in accounts payable, including two years in a supervisory or management role.
  
  Physical Requirements:
  
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Fine hand manipulation (keyboarding).
  • Some travel may be required to existing or new locations.

• About the company

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