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Job Description
- Req#: 664133
- Processing of supplier invoices, ensuring accuracy, completeness, and adherence to company policies.
- Verify invoice coding, approvals, and proper documentation before processing payments.
- Resolve discrepancies with vendors and internal departments.
- Review and approve payment batches.
- Monitor and implement accounts payable check activation, ACHs, and wires.
- Coordinate with the finance team to ensure sufficient funds for payments.
- Oversee the processing of company credit cards and employee expense reports, ensuring compliance with company policies.
- Validate expense receipts, approvals, and coding accuracy.
- Process reimbursements in a timely manner.
- Cultivate and maintain positive relationships with vendors.
- Address vendor inquiries and resolve issues related to payments and invoices.
- Negotiate payment terms and discounts with vendors to optimize cash flow.
- Ensure compliance with internal policies, legal requirements, and accounting standards.
- Prepare and review accounts payable reports, analyzing trends and identifying areas for improvement.
- Assist in the preparation of financial statements and audits related to accounts payable.
- Continuously evaluate accounts payable processes and recommend improvements for efficiency and accuracy.
- Implement best practices and automation solutions to streamline workflows.
- Several years of experience in accounts payable or related financial roles.
- Strong understanding of accounting principles, regulations, and best practices.
- Proficiency in accounting software and Microsoft Office Suite, especially Excel.
- Excellent analytical and problem-solving skills.
- Exceptional attention to detail and accuracy.
- Effective communication and interpersonal skills for vendor and team interactions.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Experience with process automation and ERP systems.
- Knowledge of tax regulations related to accounts payable.
JOB SUMMARY
The Accounts Payable Specialist is responsible for overseeing the accounts payable function within the organization. This role involves the processing of invoices, payments, and expense reports, ensuring accuracy, efficiency, and compliance with company policies and regulations. The Accounts Payable Specialist also collaborates with internal teams and external vendors to resolve issues, improve processes, and maintain positive relationships.
RESPONSIBILITIES & DUTIES
Invoice Processing:
Payment Processing:
Expense Reports & Company Credit Cards:
Vendor Management:
Compliance and Reporting:
Process Improvement:
REQUIREMENTS & QUALIFICATIONS
Preferred Qualifications:
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