• Job Description

  Req#: MUAs4oO02jtg
  About the Role:
  
  Our mission is to democratise education. We create online products for schools and families to help children excel in Key Stage 2 core subjects and prepare for grammar and independent school entrance exams.
  
  Our online learning platform combines adaptive technology and visually-engaging resources to create a highly personalised and fun learning experience. We're committed to creating exceptional teacher-made content to provide fantastic, affordable education to all children, regardless of background.
  
  We are seeking a proactive and detail-oriented Admin Assistant to support our senior leadership team (SLT) and various team leads with a variety of administrative tasks.
  
  The ideal candidate will be organized, tech-savvy, and capable of handling sensitive data with the utmost confidentiality and care. This is a diverse role that will involve working across GDPR compliance, onboarding/offboarding, meeting coordination, document management, and internal training.
  
  Key Responsibilities:
  GDPR Operations:
  
  • Process permanent deletion requests and Subject Access Requests (SAR) from customers.
  • Maintain up-to-date policy documents and ensure adherence to GDPR best practices.
  • Manage and maintain Cyber/Data best practice documentation.
  • Complete Data Protection Impact Assessments (DPIAs) and other relevant questionnaires from schools.
  • Create and manage records of processing activities.
  • Assist with legitimate interest impact assessments.
  Training Coordination:
  • Organize and manage training invites, ensuring completion records are up-to-date.
  • Coordinate and track the progress of internal training programs.
  Onboarding/Offboarding:
  • Schedule and coordinate the onboarding process for new hires, including managing the onboarding calendar.
  • Organize logistics for the shipment of laptops to new joiners and leavers.
  Meeting and Event Management:
  • Support SLT members with managing their diaries and scheduling meetings.
  • Take minutes during key meetings and ensure follow-up actions are recorded.
  • Help organize both in-person and remote company events.
  Document and Policy Management:
  • Regularly review, format, and version company policies and documents to ensure they remain current and accurate.
  • Proofread and edit company documents to ensure clarity and consistency.
  • Manage and maintain the company's Notion workspace, working with team leads to ensure content is organized and up-to-date.
  Skills and Experience:
  • Strong attention to detail with the ability to handle multiple tasks simultaneously.
  • Experience with GDPR compliance and data management
  • Excellent organizational and communication skills.
  • Proficiency with tools like Notion
  • Previous administrative experience

• About the company

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