Online applications must be received before 11:59pm on:

May 22, 2025

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

105G-YN_CS_NPS - Administrative Assistant 3

Business Title:

Administrative Assistant 3, Engaged Learning and Career Action Center for Students (ELCA), Vancouver Campus

Employee Type:

Classified

Position Details:

Administrative Assistant 3, Engaged Learning and Career Action Center for Students (ELCA) , Vancouver Campus

The Opportunity

Love office management and supporting college students? The Engaged Learning and Career Action Center (ELCA) at Washington State University Vancouver is seeking an organized and dedicated individual to serve as their Administrative Assistant.

As an Administrative Assistant, you will be responsible for providing administrative and logistical support related to coordinating the daily operations of ELCA. This position is responsible for coordinating events logistics, tracking budget expenditures, and working with other staff members supporting ELCA events.

The Administrative Assistant will also perform the administrative support in Workday related to hiring processes, financial monitoring and associated processes, in addition to providing administrative support for the Reinstatement Program. You will be required to exercise independent judgment in interpreting and applying the University’s academic and fiscal rules and regulations.

Percentage Breakdown of Job Functions:

30% Reception/Office Management

25% Event Planning and Program Coordination

25% Student Retention Support

15% Reinstatement Program

5% Other duties as assigned.

Additional Information:

Last Day Applications will be Accepted: May 22, 2025 at 11:59 p.m.

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

This position works on-site on the WSU Vancouver campus. This position is not currently eligible for remote/hybrid work assignments.

Monthly Salary: $3,477 to $3,999 | Range 40, Steps A to G | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.

Required Qualifications

High School graduation or equivalent three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience.

Demonstrated computer software skills, including databases, spreadsheets, and word processing.

Ability to effectively coordinate and organize work, including prioritizing and managing projects with changing demands and working independently.

Demonstrated ability to effectively communicate with people with a wide range of perspectives.

Ability to interact effectively with internal and external community members and customers to provide exceptional customer service.

Preferred Qualifications

• Experience working with students and/or working in an educational setting.
• Experience planning and executing events that drive engagement.
• Experience gathering data and generating reports using spreadsheets software and dashboards.

About WSU Vancouver

One of six campuses in the Washington State University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.

As the only Tier-1, land-grant and public four-year educational institution in Southwest Washington, WSU Vancouver is committed to accessibility, openness and service to people. WSU appreciates extraordinary community support and is dedicated to developing areas of academic and research excellence that fulfill regional needs.

Area/College: Washington State University Vancouver

Department Name: Engaged Learning and Career Action Center

Department Link: https://studentaffairs.vancouver.wsu.edu/elca

City, State, Zip: Vancouver, WA 98686

Application Instructions

Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1. Resume

2. Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.

Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Full time

Position Term:

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/