• Job Description

  Req#: 32410572236

  GMC Commissioning (GMC Cx) is experiencing exponential growth providing owner agent services. We believe in Elevating Project Delivery by challenging the status quo of planning, design, construction and operation with positive improvements to existing methods. Calibrated Commissioning is our quality assurance process with an emphasis on planning, review, and change management so testing, turnover and the final product meets the Owner's intent.

  The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Candidates must be dependable, outgoing, able to communicate effectively, and able to work independently.

  Employment will be a part-time contract, hourly paid position, approximately 20 hours/week, with a 25 hour maximum per week. Some work may be done remotely, and some tasks will require local travel and presence in GMC Commissionings local office. This is a contract part-time hourly position that does not include benefits, travel reimbursements, or overtime. Payment is bi-weekly via Direct Deposit.

  COMPANY OVERVIEW

  GMC Commissioning provides commissioning and energy consulting services for new and existing facilities. Our team is located in San Diego and San Francisco, CA. We are an independent firm with a strong focus on Elevating Project Delivery through the commissioning process.

  Find us online at www.GMCCx.com

  RESPONSIBILITIES

  1. Handle and coordinate active calendars
  2. Schedule and confirm meetings
  3. Ensure file organization based on office protocol
  4. Provide ad hoc support around office as needed
  5. Assist with managing existing clients, including client feedback
  6. Assist with management of CRM
  7. Accounting support, including generating monthly financial summaries for active projects
  8. Human Resources support
  9. Swag management (ordering, inventory, and distribution)
  10. Assist with Event planning
  11. Research clients and project opportunities, including completing prequalification forms
  12. Order lunch for recurring meetings
  13. Assisting in setting up job position interviews with director and other employees
  14. Stocking office supplies including groceries and other general office supplies
  15. Assisting with notarizing and scanning payment documentation for clients (lien waivers)
  16. Assisting with requesting and receiving Certificates of Insurance from broker for projects
  17. General project folder structure management
  18. Assist with office updates and renovations
  19. Hiring vendors for company office repairs (lighting, HVAC, ceiling tiles, etc.) and managing payment/schedule
  20. Manage office aesthetic with budget
  21. Shipping and mailing various items
  22. Project general data entry when required
  23. General social media engagement tasks
  24. Tool inventory, ordering, and calibration
  25. Team messages and notifications (birthdays, work anniversaries, etc.)

  QUALIFICATIONS

  1. Bachelor's or Associates degree or equivalent experience
  2. Strong interpersonal, customer service and communication skills
  3. Ability to multitask
  4. Proficient in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint
  5. Proficiency with LinkedIn
  6. Experience with Hubspot is a plus

  
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• About the company

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