• Job Description

  Req#: 3032

  Kwantlen Polytechnic University

  KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

  
  JOB OVERVIEW: Administrative Assistant, Facilities

  The Administrative Assistant, Facilities is responsible for providing administrative support for the Facilities Services leadership team. This position will perform first point of contact reception duties for the Facilities Department as well as support the broader Facilities team to ensure effective day-to-day operations. This position will provide information, support, resources and advice regarding Facilities Services requirements and procedures, programs and services to the KPU Community.

  EDUCATION AND EXPERIENCE

  • Diploma required. A combination of education and work experience will be considered.
  • 4 years’ previous clerical/administrative experience; Preference will be given to those with 1 or more years of administrative experience within a Facilities Services or equivalent environment with demonstrated understanding of computer concepts and terminology.

  QUALIFICATIONS

  • Excellent understanding of computer concepts and terminology and demonstrated an intermediate level of competency with Microsoft Office products such as Word, Excel, Visio, PowerPoint and Outlook.
  • Intermediate experience in creating financial records within Excel and the knowledge of exporting budget information to management. An advanced Excel Certification is an asset.
  • Advanced understanding and working knowledge of FAST Financials and Web Requisition along with Banner experience.
  • Demonstrated competence in handling the confidential information of the Facilities department in accordance with the policies & and procedures of KPU.
  • Ability to assist with planning and coordinating special events (information sessions, workshops and conferences).
  • Ability to independently draft correspondence, meeting minutes, notices, and other business communications.
  • Demonstrated proofreading skills of a variety of documents; check for grammar, punctuation, numeracy and spelling.
  • Demonstrated ability to operate standard office equipment such as multi-function units.
  • Demonstrated ability to type 50 wpm.
  • Demonstrated ability to communicate effectively in English, both verbally and in writing.
  • Demonstrated ability to maintain and respect confidentiality.
  • Demonstrated advanced organizational skills, including the ability to set priorities, plan, coordinate and follow up appropriately.
  • Ability to work under minimal supervision, under own initiative and as an effective team member.
  • Excellent interpersonal and relationship-building skills for collaborating with team members and various business units.
  • Good analytical and problem-solving skills
  • Ability to travel between campuses is required.

  click here for a more detailed job description

  Salary Information

  Annual salary increases are based on hours worked and anniversary dates

  Please note: As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant

  Does this role sound like it was made for you, yet you don’t check every box?

  We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

  Note to Applicants:

  Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

  If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at humanresources@kpu.ca.

  All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

  We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted.

  Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

• About the company

  Kwantlen Polytechnic University is a public degree-granting undergraduate polytechnic university in British Columbia, Canada, with campuses in Surrey, Richmond, Cloverdale, Whalley, and Langley.

Notice