TxDOT's Fort Worth District is looking for an Administrative Assistant II - III position based in Fort Worth, TX. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!

Administrative Assistant II, A15 ($35,976 - $55,045) yr

Administrative Assistant III, A17 ($39,976 - $61,399) yr

Work location: TxDOT Fort Worth District

Physical work location: 2501 SW Loop 820, Fort Worth, TX 76133

This posting is for one (1) Administrative Assistant II - III position, depending on business need and applicants' qualifications

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Administrative Assistant II:

Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Administrative Assistant III:

Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. Serves as a lead worker.. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Administrative Assistant II - III include:

• Attends meetings and prepares official reports/minutes.
• Coordinates, organizes, and composes meeting agendas.
• Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and presentations and verifies for accuracy and completeness.
• Answers the telephone, evaluates requests, answers questions, routes messages, and serves as receptionist or front desk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Maintains records and inventories of materials, supplies and equipment.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
• Performs other job responsibilities as assigned.

Additional essential duties for Administrative Assistant III include:

• Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.

Minimum Qualifications:

Administrative Assistant II:

Education: High School Grad or Equivalent in general high school studies.

Experience: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Administrative Assistant III:

Education: High School Grad or Equivalent in general high school studies.

Experience: 3 years administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Administrative Assistant II include:

• Applicable computer systems and applications
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Coordinating and scheduling activities/resources
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing and maintaining confidential and sensitive records, files and reports
• Using computers and applicable programs, applications, and systems
• Maintaining a safe working relationship

Additional competencies for Administrative Assistant III include:

• Protects sensitive and confidential information

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Additional Conditions of Employment:

• Required to work weekends and holidays
• Required to work hours other than 8 to 5.
• Required to work under exposure to inclement weather conditions.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Employee may be contacted during off-duty hours to see if he/she can report to work for emergency situations.
• This position must be available to support field personnel during emergency situations including inclement weather events
• Must attend work regularly and observe approved work hours.
• Applicants selected for an interview will be required to perform a job simulation to access computer office support functions

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information